Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an annual agreement with Telvent USA LLC, for annual maintenance and support of the ArcFM software solutions utilized by DPU in support of their GIS applications. The original agreement (ED044943) was entered into on October 26, 2011 between Telvent Miner & Miner, Inc. and DPU, providing maintenance and support for the period August 6, 2011 through August 5, 2012. This renewal will provide software maintenance and support services for the period August 6, 2012 through August 5, 2013 at a cost of $4,732.20.
Telvent Miner & Miner is now operating as Telvent USA LLC. So this ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Telvent Miner & Miner (FID 840417004) to Telvent USA LLC (FID 52-1366064).
Finally, this ordinance requests approval to continue services provided by Telvent USA LLC, in accordance with sole source procurement provisions of Section 329 of the Columbus City Code. It has been determined Telvent USA LLC is the sole source of maintenance and support for ArcFM software solutions, and does not utilize re-sellers for this purpose.
FISCAL IMPACT:
In 2011 the original agreement (ED044943) was entered into between Telvent Miner & Miner, Inc. and DOT/DPU, providing maintenance and support ArcFM software solutions, in the amount of $4,123.42. The cost for the 2012 renewal agreement for the annual maintenance and support of the ArcFM software solutions utilized by DPU in support of their GIS applications is $4,732.20. Funds are budgeted and available in the Department of Technology Internal Service Fund Budget to fund this purchase. The total contract amount for software maintenance and support, including this renewal, is $8,855.62.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the prices proposed.
CONTRACT COMPLIANCE:
Vendor Name: Telvent USA LLC C.C.#: 52 - 1366064 Expiration Date: 8/18/2012
Title
To authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an annual agreement with Telvent USA LLC, for annual maintenance and support of the ArcFM software solutions utilized by DPU in support of their GIS applications; in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $4,732.20 from the Department of Technology Internal Service Fund; and to declare an emergency. ($4,732.20)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an annual agreement with Telvent USA LLC, for annual maintenance and support of the ArcFM software solutions utilized by DPU in support of their GIS applications; and
WHEREAS, the original agreement (ED044943) was entered into on October 26, 2011 between Telvent Miner & Miner, Inc. and DPU, providing maintenance and support for the period August 6, 2011 through August 5, 2012. This renewal will provide software maintenance and support services for the period August 6, 2012 through August 5, 2013 at a cost of $4,732.20; and
WHEREAS, Telvent Miner & Miner is now operating as Telvent USA LLC. So this ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Telvent Miner & Miner (FID 840417004) to Telvent USA LLC (FID 52-1366064); and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
WHEREAS, an emergency exists in that it is immediately necessary for the Department of Technology and the Department of Public Utilities to renew an annual agreement with Telvent USA LLC, for annual maintenance and support of the ArcFM software solutions utilized by DPU in support of their GIS applications so as not to negatively impact the operation of the services provided by the Department of Public Utilities thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology and the Director of the Department of Public Utilities, be and is hereby authorized to renew an annual agreement with Telvent USA LLC, for annual maintenance and support of the ArcFM software solutions utilized by DPU in support of their GIS applications. This renewal will provide software maintenance and support services for the period August 6, 2012 through August 5, 2013 at a cost of $4,732.20. This ordinance will also authorize the assignment of all past, present and future business done by the City of Columbus with Telvent Miner & Miner (FID 840417004) to Telvent USA LLC (FID 52-1366064).
SECTION 2. That the expenditure of $4,732.20 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $288.66| Electricity/Power
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $1,836.09| Water
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $2,058.51| Sanitary Sewers & Drains
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $548.94| Storm Water
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.