Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes Manual Side Loader Refuse Trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. The City will establish a one-time contract for the purchase of three (3) Bell Manual Side Loader Refuse Trucks with the Compressed Natural Gas (CNG) Option. The terms of the proposed contracts are from the date of execution by the City up to and including the manufacturer's build out date. The Purchase Office opened formal bids on July 5, 2012. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004442).
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004442). Bid specifications included options for diesel engines, compressed natural gas (CNG) engines, and Webasto Heaters. One hundred and one (101) vendors were notified of this solicitation; two (2) majority bids were received.
However, the Department of Public Service has decided to only purchase CNG option trucks. Due to budget contraints, this decreases the number of trucks to be purchased from five as advertised to three. The Department of Public Service is requesting permission to waive competitive bidding requirements according to Columbus City Code Section 329, due to the decrease in the number of trucks to be purchased
The Department of Public Service recommends award of the contract as follows:
Vendor / Unit Cost / Cost of 2 Inspections / Total Cost for 3 Trucks with CNG Option plus inspection
Center City International Trucks / $219,314.00 / $400.00 / $658,342.00
As part of the contract cost the City will send representatives to the manufacturing facility for 2 inspections, one for cab and chassis inspection and one for completed unit inspection. The amount of this expense is $400.00
Center City International Trucks is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
2. CONTRACT COMPLIANCE
The contract compliance number for Center City International Trucks is 311048371 and expires 08/22/2014.
3. FISCAL IMPACT
This expense is budgeted within the 2012 Capital Improvement Budget; however an amendment to the 2012 CIB will be necessary to provide proper funding for the entire purchase.
3. EMERGENCY DESIGNATION
Emergency Action is requested so that a purchase order can be issued as soon as possible, thereby ensuring that the Division of Refuse has the equipment to pick up the daily waste stream of the City of Columbus residents.
Title
To authorize the Finance & Management Director to enter into contract for the purchase of three (3) Bell Manual Side Loader Refuse Trucks with the Compressed Natural Gas (CNG) Option from Center City International Trucks and to establish funding for Division of Refuse Collection personnel to inspect the vehicles during the manufacturing; to waive competitive bidding provisions of section 329 of the Columbus City Code; to amend the 2012 CIB; to transfer cash and appropriation within the Refuse G.O. Bonds Fund; to authorize the expenditure of $658,342.00 within the Refuse G.O. Bonds Fund; and declare an emergency. ($658,342.00) (REPEALED BY ORD. 2536-2012 PASSED 12/10/2012)
Body
WHEREAS, there is a need to replace Manual Side Loader Refuse Trucks Refuse Trucks for the Department of Public Service, Division of Refuse Collection; and
WHEREAS, it is necessary to waive section 329.06 of the competitive bidding provisions of the Columbus City Code; and
WHEREAS, it is necessary to amend the 2012 CIB to provide proper authority for this expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection in that it is immediately necessary to enter into contract for an option to purchase Bell Manual Side Loader Refuse Trucks with Compressed Natural Gas (CNG) Option, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a one-time agreement with Center City International Trucks Inc., 4200 Currency Drive Columbus, OH 43228, for the purchase of three (3) Bell Manual Side Loader Refuse Trucks with the Compressed Natural Gas (CNG) Option and funding for City personnel to inspect the manufacturing facility, at a cost of $658,342.00 during the manufacturing of these vehicles.
SECTION 2. That City Council has determined that it is in the best interest of the City of Columbus that the formal competitive bidding requirements of Section 329.06 of the City Code be and are hereby waived for the purchase of these Manual Side Loader Refuse Trucks.
SECTION 3. That the 2012 C.I.B. authorized within ordinance 0368-2012 be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
703 / 520001-100004 / Mechanized Collection Equipment - Front Box Loaders / $547,618.00 / ($19,469.00) / $528,149.00
703 / 520001-100006 / Mechanized Collection System - Semi-Automatic / $638,873.00 / $19,469.00 / $658,342.00
SECTION 4. That the transfer of cash and appropriation within the G.O. Bonds Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520001-100004 / Mechanized Collection Equipment - Front Box Loaders / 06-6652 / 730104 / ($19,469.00)
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520001-100006 / Mechanized Collection System - Semi-Automatic / 06-6652 / 730106 / $19,469.00
SECTION 5. That the expenditure of $658,342.00 or so much thereof as may be necessary is hereby authorized to be expended from the Refuse G.O. Bonds Fund, number 703, as follows for the Division of Refuse Collection, Dep-Div 59-02:
Fund / Project / O.L. 01-03 Codes / OCA code / Amount
703 / 520001-100006 / Mechanized Collection System - Semi-Automatic / 06-6651 / 730106 / $658,342.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.