Explanation
BACKGROUND: This ordinance authorizes the Director of the Office of Education to enter into a contract modification with Elevate Advocacy LLC by increasing the contract, in an amount of up to $5,000.00. To that end, this ordinance also authorizes an appropriation within the general fund.
This contract was authorized by Ordinance 0941-2024, which was the was the second contract between the Office of Education and Elevate Advocacy LLC for program management services associated with the Columbus Promise program. The contract was modified for the first time by Ordinance 0760-2025, which was passed by City Council on March 24, 2025. The first modification extended the contract to December 31, 2025. The contract is currently set to expire by the end of this year.
To ensure that there are sufficient funds available on the purchase order to fulfill invoices for the end of this contract, this second modification is necessary to add funds.
Amount of additional funds to be expended: $5,000.00
Original contract amount $65,000.00 Ord. 0941-2024
Modification No. 1 amount $ 0.00 Ord. 0760-2025
Modification No. 2 amount $ 5,000.00
Total contract amount $70,000.00
Reason other procurement processes are not used:
The contract with Elevate Advocacy is set to expire at the end of this year. A small addition of funds is needed in order to fulfill the final invoice.
How cost of modification was determined:
The cost of the modification was determined based on the estimated number of hours that Elevate Advocacy provided since the last invoice and expects to provide before the contract expiration date. No changes were made to the hourly rate.
Fiscal Impact: Funds are available within the Department of Education General Fund (100010).
Emergency Designation: Emergency action is requested in order to allow the contract modification to go into effect before the expiration of the contract (December 31, 2025).
Title
To authorize the Director of the Office of Education to modify and increase the contract with Elevate Advocacy for program management services in support of the Columbus Promise program; to authorize an expenditure within the Department of Education General Fund; and to declare an emergency. ($5,000.00)
Body
WHEREAS, the Office of Education is engaged in a contract with Elevate Advocacy for program management services in support of the Columbus Promise program; and
WHEREAS, this contract was authorized by Ordinance No. 0941-2024 and modified for the first time by Ordinance No. 0760-2025; and
WHEREAS, a contract modification is requested to ensure sufficient funds are available for the final invoice within the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Office of Education in that it has become immediately necessary to authorize the Director to modify and increase the contract with Elevate Advocacy to ensure that sufficient funds are available for the final invoice associated with the contract before its expiration, all for the immediate preservation of the public health, peach, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Office of Education is hereby authorized to modify and increase the contract with Elevate Advocacy in an amount up to $5,000.00.
SECTION 2. That this modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 3. That the expenditure of $5,000.00 or so much thereof as may be needed pursuant to the action authorized in SECTION 1 of this ordinance, is authorized in Fund 1000 (General Fund), in Object Class 03 (Services), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.