Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Complete General Corporation for the Morningstar / North-Forty Street Lighting project, CIP #670860-100000, in an amount up to $824,766.80, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $826,766.80.
This project will implement street lighting improvements for the Morningstar / North-Forty area. The work consists of the installation of decorative underground LED Post Top street lights with a new 3-wire system, as well as removal of existing underground High Pressure Sodium luminaires and poles.
This street lighting is being installed under the Department of Public Utilities, Division of Power, assessment procedure. Pursuant to Section 181-1 of the Columbus City Charter, property owners in the Morningstar-North Forty neighborhood submitted a petition for LED lighting with ornamental poles and underground wiring for the Morningstar-North Forty area. A Board of Revision appointed and acting in the pursuance of Resolution 0180X-2022, adopted by City Council on 10/3/22, approved the estimated assessment for the cost and expense of the improvement. City Council, via Ordinance 2997-2022, approved by Council on 11/21/22, authorized proceeding with the work and the assessment.
The Community Planning Area is 52 - Westland.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The conversion to LED lighting within the project area should provide an additional sense of safety and security to the residents. This conversion may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments. LED lighting reduces power consumption and will have greenhouse gas savings.
3. CONSTRUCTION CONTRACT AWARD
An Invitation for Bids for the Morningstar / North-Forty Street Lighting project was advertised on the Vendor Services and Bid Express websites from 11/10/22 through 12/07/22. Four bids were received for the project and were opened on 12/07/22. The following companies submitted bids:
Company Bid Amount Compliance Number ODI Status
Complete General Construction $824,766.80 CC-006056 MAJ
Danbert Electric Corp. $956,287.39 CC-023222 MAJ
U.S. Utility Contractor $1,103,332.46 CC-006739 WBE
Miller Cable Company $1,211,650.00 CC-006715 MAJ
The Complete General bid was deemed the lowest, best, most responsive and responsible bid in the amount of $824,766.80.
4. CONTRACT COMPLIANCE INFORMATION
Complete General Construction’s contract compliance number is CC-006056 and expires 06/08/2023.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) are not required for this contract because no Federal or State money is paying for the contract.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract.
Complete General Construction is classified as a majority company by ODI. One subcontractor will be used on this contract that is also certified by ODI as a majority company. It is anticipated there will not be any MBE/WBE participation on this contract.
6. PRE-QUALIFICATION STATUS
Complete General Construction and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
A special assessment note in the amount of $161,000.00 was issued to fund the current estimated cost to the residents for this project, including the cost of construction, construction administration, and construction inspection. These funds have been received and deposited into the Electricity Special Assessment Fund, Fund 6312. All of these funds will be applied to the construction contract since the expense for construction administration and inspection was previously legislated entirely with Department of Public Utilities funds. These funds will need to be appropriated.
Funding in the amount of $665,766.80 needed for the balance of the construction for this project is available and appropriated within the Electricity Bond Fund, Fund 6303. An amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within Fund 6303 is also needed to align cash and appropriation with the proper project.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Electricity Bond Fund; to appropriate funds within the Electricity Special Assessment Fund; to authorize the Director of Public Utilities to enter into a construction contract with Complete General Construction for the Morningstar / North-Forty Street Lighting project; and to authorize the expenditure of up to $826,766.80 from the Electricity Bond Fund and the Electricity Special Assessment Fund for the contract. ($826,766.80)
Body
WHEREAS, the Department of Public Utilities is engaged in the Morningstar / North-Forty Street Lighting project; and
WHEREAS, four bids for the Morningstar / North-Forty Street Lighting project were received and opened on 12/07/22; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Complete General Construction; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction contract with Complete General Construction for the Morningstar / North-Forty Street Lighting project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, the 2022 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, a transfer of funds and appropriation within the Electricity Bond Fund, Fund 6303, is needed to align cash and appropriation with the proper project; and
WHEREAS, a special assessment note was issued for the resident share of the cost of this project and the proceeds from this note have been received and deposited within the Electricity Special Assessment Fund, Fund 6312; and
WHEREAS, funds will need to be appropriated within the Electricity Special Assessment Fund, Fund 6312; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Electricity Bond Fund, Fund 6303, and the Electricity Special Assessment Fund, Fund 6312, to pay for the contracted services and for prevailing wage services for the project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6303 / 670799-100001 / Voltage Conversion - Circuit 7221 - Hudson Street and McGuffy Road, Clintonville (Voted Electricity Carryover) / $524,000.00 / $0.00 / ($524,000.00)
6303 / 670063-100002 / Substation 69 & 138KV OCB Replacement to SF6 2018 (Voted Electricity Carryover) / $138,646.00 / $0.00 / ($138,646.00)
6303 / 670872-100000 / Security & Emergency Preparedness - Power (Voted Electricity Carryover) / $25,182.00 / $22,061.00 / ($3,121.00)
6303 / 670860-100000 / Morningstar & North Forty Street Lighting (Voted Electricity Carryover) / $161,019.00 / $826,786.00 / $665,767.00
SECTION 2. That the transfer of $665,766.80, or so much thereof as may be needed, is hereby authorized between projects within the Electricity Bond Fund, Fund 6303, per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $161,000.00 is appropriated in Fund 6312 (Electricity Special Assessment Fund) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Utilities is hereby authorized to enter into a construction contract for the Morningstar / North-Forty Street Lighting project with Complete General Construction, 1221 E 5th Avenue, Columbus, Ohio, 43219, in an amount up to $824,766.80; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to obtain the necessary prevailing wage services from the Department of Public Service and to pay up to a maximum amount of $2,000.00 for them.
SECTION 5. That the expenditure of $826,766.80, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.