Explanation
BACKGROUND:
This ordinance will authorize the Director of the Department of Technology to renew a contract for fiber based Internet services, with OARnet/OSU, a local non-profit educational institute (servicing grades K-12, colleges and universities). This Internet service can only be provided by registered Internet Service Providers (ISP's) and is not a service that City employees can provide. The original contract was authorized by ordinance 0789-2007, passed June 4, 2007, through purchase order EL007115. The contract was most recently renewed and modified by authority of ordinance 1082-2013, passed June 10, 2013, through purchase order EL014653. This renewal will provide the City with high speed (100 Mbps) internet service for the period July 25, 2014 through July 24, 2015, at a cost of $15,600.00.
As a non-profit organization, OARnet/OSU has made significant investments in fiber and broadband Internet services. It is in the City's best interests to leverage existing OARnet/OSU investments, therefore this ordinance requests approval to continue services provided by OARnet/OSU.
FISCAL IMPACT:
During fiscal years 2012 and 2013 funds in the amount of $37,200.00 and 20,400.00 were legislated respectively for fiber network, broadband access related services. The cost for this year's (2014) service is $15,600.00, with the funding being budgeted and available within the Department of Technology Information Services Division, Internal Services Fund. The aggregate contract total, including this request is $230,720.00.
EMERGENCY DESIGNATION:
Emergency action is requested to initiate service from the contractor to avoid delay in services provided.
CONTRACT COMPLIANCE:
Vendor Name: OARnet/OSU CC#/F.I.D#: 31-6025986 - 105 (Non-Profit Organization) Expiration Date: 4/10/2015
Title
To authorize the Director of the Department of Technology to renew a contract for fiber Internet access services, with OARnet/OSU, a local non-profit educational institute (servicing grades K-12, colleges and universities); and to authorize the expenditure of $15,600.00 from the Department of Technology Information Services Division, Internal Services Fund; and to declare an emergency. ($15,600.00)
Body
WHEREAS, this ordinance will authorize the Director of the Department of Technology to renew a contract for fiber Internet services, with OARnet/OSU, a local non-profit educational institute (servicing grades K-12, colleges and universities); and
WHEREAS, the original contract was authorized by ordinance 0789-2007, passed June 4, 2007, through purchase order EL007115. The contract was most recently renewed and modified by authority of ordinance 1082-2013, passed June 10, 2013, through purchase orders EL014653. This renewal will provide the City with high speed (100 Mbps) internet service for the period July 25, 2014 through July 24, 2015, at a cost of $15,600.00; and
WHEREAS, this ordinance requests approval to continue services provided by OARnet/OSU; as it has been determined that OARnet/OSU will enter into a contract with the Department of Technology; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to renew a contract for fiber Internet services, with OARnet/OSU to avoid delay in services, all for the further preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a contract for fiber Internet services, with OARnet/OSU, a local non-profit educational institute (servicing grades K-12, colleges and universities). This renewal will provide the City with high speed (100 Mbps) internet service for the period July 25, 2014 through July 24, 2015, at a cost of $15,600.00.
SECTION 2: That the expenditure of $15,600.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-02|Fund:514|Sub fund: 001|OCA Code: 470206|Obj. Level 1:03|Obj. Level 3: 3367| Amount: $15,600.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.