Title
To authorize and direct the City Auditor to transfer $1,574,586.00 from the Special Income Tax Fund to the Fire Safety Bond Fund ; to authorize the appropriation of said funds; to authorize and direct the Finance Director to modify and extend the current contract with and issue a purchase order to Horton Emergency Vehicles for the purchase of medium duty medics; to amend the 2003 Capital Improvement Budget; to authorize the expenditure of $1,574,586.00 from the Safety Voted Bond Fund; and to declare an emergency. ($1,574,586.00)
Explanation
BACKGROUND:
Need: To authorize and direct the City Auditor to transfer $1,574,586.00 from the Special Income Tax Fund to the Fire Safety Bond Fund ; to authorize the appropriation of said funds; to authorize and direct the Finance Director to modify and extend the current contract with and issue a purchase order to Horton Emergency Vehicles for the purchase of medium duty medics.
Bid Information: Formal bids were solicited by the Purchasing Office via Solicitation #SA000472GRW, with Horton Emergency Vehicles submitting the sole bid. Horton Emergency Vehicles has agreed to extend current pricing for this purchase.
Contract Compliance: 352018529
Emergency Designation: Emergency action is requested to appropriate funds for this purchase with expedience so that the time consuming construction of these vehicles can begin.
FISCAL IMPACT:
Budgeted Amount: Unencumbered cash will be available upon transfer from the Special Income Tax to the Fire Division's Safety Voted Bond Fund for this purchase.
Body
WHEREAS, a need exists to modify and extend a current contract for the purchase of medium duty medics from the Division of Fire's Safety Voted Bond Fund, Apparatus Replacement Project; and
WHEREAS, a transfer of funds from the Special Income Fund is necessary to fund this purchase; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this purchase is presently expected not to exceed $1,574,586.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to transfer said funds from the Special Income Tax Fund into the Fire's Safety Voted Bond Fund to purchase said medium duty medics, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the sum of $1,574,586.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
Section 2. That the City Auditor is hereby authorized to transfer said funds to the Fire Safety Voted Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the amount of $1,574,586.00 is hereby transferred and appropriated to the Fire Division 30-04, Safety Voted Bond Fund, Fund 701, Apparatus Replacement Project 340109, OCA Code 644559, Object Level Three Code 6645.
Section 4. That the Finance Director be and is hereby authorized and directed to issue a purchase order in the amount of $1,574,586.00, or so much thereof as may be necessary, to Horton Emergency Vehicles for the purchase of medium duty medics for the Fire Division 30-04, Safety Voted Bond Fund, Fund 701, Medium Duty Medic Replacement Project 340109, OCA Code 644559, Object Level Three Code 6645.
Section 5. That the 2003 Capital Improvement budget, ordinance No. 1643-03, is hereby amended as follows: Fund No. 701, Project name: Medium Duty Medic Replacement Project #340109, Current CIB:$0, Amended CIB: $1,574,586.00.
Section 6. That upon obtaining other funds for the Medium Duty Medic Replacement Project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
Section 7. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
Section 8. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
Section 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.