Explanation
This legislation authorizes the Director of Public Utilities to renew a contract with Crane 1 Services, Inc. for annual inspection and certification (including reports of the findings), and needed maintenance, repairs or replacement of cranes and hoists used by the Division of Sewerage and Drainage (DOSD).
In total, there are approximately 200 cranes and hoists, along with a number of hoisting appurtenances, in use at various DOSD facilities. This specialized work is needed to provide safety-rated operational equipment at our maintenance and process facilities. Additional Department of Public Utilities (DPU) facilities may be included in the future.
The Department of Public Utilities advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 of City Code (RFQ013732). One Hundred and Fifty (150) vendors were solicited and two (2) bids were received and opened on October 16, 2019. Crane 1 Services, Inc. was determined to be the lowest, responsive and responsible bidder, and was therefore awarded the contract.
The original contract, PO208922, was established for a period of one (1) year with three additional one (1) year renewal options. The first two have been executed and this ordinance authorizes the third and final renewal of the contract. Each of the renewal options are subject to review and approval by City Council and the appropriation and certification of funds by the City Auditor. All terms and conditions of the original agreement remain in full force and effect, and if unforeseen issues or difficulties arise that require additional funding, a modification would be requested.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal #3 is $60,000.00. Total contract amount including this modification is $303,150.00.
2. Reason additional funds were not foreseen: Additional funds were foreseen, as this is a planned renewal. The original contract allows for three (3) extension periods on a year-to-year basis.
3. Reason other procurement processes were not used: Work under this renewal is a continuation of services included in the scope of the original bid contract. No lower pricing or more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
SUPPLIER:
Crane 1 Services, Inc. | Federal EIN 47-5210405 | D365 Vendor #001524 | Expires June 24, 2023
Crane 1 Services, Inc. does not hold MBE/WBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$60,000.00 is budgeted and needed for this contract renewal.
$66,156.59 has been spent in 2022
$57,171.58 was spent in 2021
$21,748.49 was spent in 2020
Title
To authorize the Director of Public Utilities to renew a contract with Crane 1 Services, Inc. for crane and hoist inspection, certification, reporting, and needed maintenance, repairs or replacement for the Department of Public Utilities, and to authorize the expenditure of $60,000.00 from the Sewer Operating Sanitary Fund. ($60,000.00)
Body
WHEREAS, the Department of Public Utilities utilizes cranes, hoists, and hoisting appurtenances to perform routine maintenance and repair of various processing equipment; and
WHEREAS, there is a need to renew its crane and hoist maintenance services contract to ensure continued safe and optimum performance of equipment used in maintenance and processing facilities; and
WHEREAS, the Director of Public Utilities opened formal bids on October 16, 2019 and Crane 1 Services, Inc. was awarded the contract as the lowest, responsive and responsible bidder; and
WHEREAS, the original contract, PO208922, was established for a period of one (1) year with three additional one (1) year renewal options, two of which have been executed; and
WHEREAS, the Department of Public Utilities wishes to renew its contract with Crane 1 Services, Inc. for crane and hoist maintenance services through January 21, 2024; and
WHEREAS, all terms and conditions of the original agreement remain in full force and effect, and if other DPU facilities are added, or if unforeseen issues or difficulties arise that require additional funding, a modification would be requested; and
WHEREAS, that the expenditure of $60,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, in object class 03, Services, per the accounting codes in the attachment to this ordinance; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to renew the contract for crane and hoist maintenance Services with Crane 1 Services, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew contract PO208922 with Crane 1 Services, Inc., 2350 Refugee Park, Columbus, Ohio 43207, for crane and hoist maintenance services for the Department of Public Utilities, Division of Sewerage and Drainage. This contract renewal #3 will extend the contract through January 21, 2024 and add $60,000.00. Total contract amount including this renewal is $303,150.00.
SECTION 2. That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $60,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, in object class 03, Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.