Explanation
Background:
This ordinance authorizes the Director of the Department of Neighborhoods to enter into a grant agreement with Omega Psi Phi Fraternity Inc.- Eta Nu Nu Chapter to administer the Hamilton STEM Academy 2025-2026 Academic Year Educational Improvement Partnership, school-based programming. The programs administered under the partnership are in alignment with the One Linden Plan implementation to improve the quality of life for residents.
This ordinance seeks to allow for the reimbursement of program expenses incurred on or after November 1, 2025, prior to execution of the purchase order. Grant funding for the programming may include the purchase of food and/or non-alcoholic beverage items, which serve the public for the purpose of administering school-based youth programming. Food and/or non-alcoholic beverage purchases will be subject to what is allowable in the grant agreement. Any cost of food and/or non-alcoholic beverage incurred before the effective date of the ordinance will not be reimbursed. Costs will not exceed $15 per person and any purchase of alcohol is strictly prohibited.
This support is in accordance with the relevant provisions of City Code Chapter 329 that relate to not-for-profit service contracts. The services included in this agreement cannot be provided by existing city employees because these services are beyond the City’s current responsibility and capacity to provide.
Fiscal Impact: This ordinance authorizes the expenditure of up to $50,000 from the General Fund.
Title
To authorize the Director of the Department of Neighborhoods to enter into a grant agreement with Omega Psi Phi Fraternity Inc.- Eta Nu Nu Chapter in support of the One Linden Plan implementation; and to authorize the expenditure from the General Fund; and to authorize the payment of non-food related program expenses incurred starting November 1, 2025; and to allow food and/or non-alcoholic beverage expenses incurred after the effective date of the ordinance. ($50,000.00)
Body
WHEREAS, Omega Psi Phi Fraternity Inc.- Eta Nu Nu Chapter is working in alignment with the One Linden Plan - Support Student Success Big Idea to improve the quality of life for residents.
WHEREAS, food and/or beverage purchases will be subject to what is allowable in the respective grant agreements. Costs will not exceed $15 per person and any purchase of alcohol is strictly prohibited. Any cost of food and non-alcoholic beverage incurred before the effective date of the ordinance will not be reimbursed; and
WHEREAS, program expenses incurred on or after November 1, 2025, prior to execution of the purchase order, will be reimbursable; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Neighborhoods to authorize the Director to enter into a grant agreement with Omega Psi Phi Fraternity Inc.- Eta Nu Nu Chapter; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Neighborhoods is authorized to enter into a non-profit grant agreement with Omega Psi Phi Fraternity Inc.- Eta Nu Nu Chapter in support of programming that aligns with the One Linden Plan to improve the quality of life for residents.
SECTION 2. That per the action authorized in Section 1 of this ordinance, the expenditure of up to $50,000.00, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That program expenses incurred prior to the date of the purchase order but in no event before November 1, 2025, are reimbursable.
SECTION 4. That Columbus City Council deems the expenditure of food and non-alcoholic beverage to be a proper public purpose. Any cost of food and non-alcoholic beverage incurred before the effective date of the ordinance will not be reimbursed. Food and beverage related expenditures will be subject to what is allowable in the grant agreement and shall not exceed $15 per person.
SECTION 5. That this contract is awarded in accordance with the relevant provisions of City Code Chapter 329 relating to nonprofit service contracts.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that these contracts are properly accounted for and recorded accurately on the City’s financial records.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.