Explanation
The Department of Public Utilities entered into a contract with First Data Government Solutions, LP for the PayPoint Gateway, which provides an IVR (interactive voice response) and web portal capable of taking utility payments via the telephone and internet. This service is necessary to accommodate customers' growing demand to pay utility bills in a convenient and secure manner. The effective date of the contract was March 31, 2008 and extends for a term of four (4) years. The Department is pleased with their performance and request authority to modify the original contract for a total of $120,000.00. The sole purpose of the modification is to increase the maximum monetary obligation. All terms and conditions of the original agreement remain in full force and effect.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: 58-2582959, expires November 24, 2011
First Data Government Solutions, LP does not hold MBE/FBE status.
1. Amount of additional funds: The amount of additional funds needed for this contract is $120,000.00. The original contract was established for $100,000.00. The total cost of the original contract and all modifications is $460,000.00. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2010.
2. Reason additional needs were not foreseen: The need for additional funds was foreseen. This legislation is to encumber the funds budgeted for fiscal year 2010 for the Division of Power and Water.
3. Reason other procurement processes not used: The same exact service is required and no lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: Expenditures will be reprioritized as a result of the second quarter review to accommodate this expenditure without increasing the existing budget.
The following amounts were encumbered in 2008 and 2009 for similar services:
2008: $100,000.00
2009: $90,000.00
Title
To authorize the Director of Public Utilities to enter into a planned modification of the PayPoint Gateway with First Data Government Solutions, LP to provide an IVR, Interactive Voice Response and web portal for the Division of Power and Water, and to authorize the expenditure of $120,000.00 from Water Systems Operating Fund. ($120,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with First Data Government Solutions, LP, for the PayPoint Gateway, and
WHEREAS, the vendor has agreed to extend EL007958 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, these banking services are used by the Department of Public Utilities, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and is hereby authorized and directed to modify and increase EL007958 with First Data Government Solutions, LP. Total amount of modification No. 2 is ADD $120,000.00. Total contract amount including this modification is $460,000.00.
Section 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
Section 3. That the expenditure of $120,000.00 or so much thereof as may be needed, is hereby authorized from Object Level One 03, Object level Three 3348, Fund Names and Numbers, Departments, OCA Codes and amounts listed below, to pay the cost thereof.
Dept/Div Fund Name Fund Number OCA Amount
60-09 Water Works Operating 600 602318 $120,000.00
Section 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.