Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Bobcat OEM Parts with Bobcat Enterprises, Inc. The Division of Fleet Management is the primary user for Bobcat OEM Parts. Bobcat OEM Parts are used to repair and maintain City vehicles and equipment. Bobcat Enterprises, Inc. is the sole source for these parts as they are the only local distributor for this specific manufacturer. A published parts price list was received. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2026, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
Bobcat Enterprises, Inc., CC# 004399 expires 1/17/2025, $1.00
Total Estimated Annual Expenditure: $25,000, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
Title
To authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract for the option to purchase Bobcat OEM Parts with Bobcat Enterprises, Inc. in accordance with the sole source provisions of the Columbus City Codes; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Bobcat OEM Parts UTC will provide for the purchase of Bobcat OEM Parts used to repair City vehicles and equipment and Bobcat Enterprises, Inc. is the sole source provider of these goods; and,
WHEREAS, in the daily operation of the Department of Finance and Management, Division of Fleet Management, it is necessary to authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract for the option to purchase Bobcat OEM Parts with Bobcat Enterprises, Inc.; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Bobcat OEM Parts for a term of approximately two (2) years, expiring June 30, 2026, with the option to renew for one (1) additional year, as follows:
Bobcat Enterprises, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Codes, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.