Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support, on behalf of the Departments of Public Service and Public Utilities. The original agreement (EL013749) was awarded through solicitation SA004577, and authorized by ordinance 2364-2012, passed November 12, 2012. That agreement included options to renew for two additional one year terms. The first renewal was authorized by ordinance 2524-2013, passed November 18, 2013, through purchase order EL015073. This ordinance will authorize the second renewal option (year 3 of 3) for the period January 1, 2015 to December 31, 2015, at a cost of $47,150.39.
Autodesk software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the Departments of Public Service and Public Utilities to share data with customers, agencies, consultants and other interested parties with whom they interact. This ordinance will enable the departments to continue receiving updated versions of Autodesk software and access technical support for their software.
FISCAL IMPACT:
In 2012 and 2013, $42,390.65 and $44,286.13 were expended with DLT Solutions, LLC for the purchase of Autodesk software subscription renewals and technical support. The total cost of this ordinance is $47,150.39 bringing the aggregate contract total amount to $133,827.17. The funds for this expenditure have been identified and are available within the Department of Technology, internal service fund direct charge budget for the Departments of Public Service and Public Utilities.
CONTRACT COMPLIANCE:
Vendor Name: DLT Solutions, Inc. CC #: 54 - 1599882 Expiration Date: 08/06/2015
Title
To authorize the Director of the Department of Technology to renew an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support; and to authorize the expenditure of $47,150.39 from the Department of Technology, internal service fund. ($47,150.39)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support; and
WHEREAS, the original agreement (EL013749) was awarded through solicitation SA004577, and authorized by ordinance 2364-2012, passed November 12, 2012. That agreement included options to renew for two additional one year terms. The first renewal was authorized by ordinance 2524-2013, passed November 18, 2013, through purchase order EL015073; and
WHEREAS, this ordinance will authorize the second renewal option (year 3 of 3) for the period January 1, 2015 to December 31, 2015 at a cost of $47,150.39; and
WHEREAS, the Autodesk software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the Departments of Public Service and Public Utilities to share data with customers, agencies, consultants and other interested parties with whom they interact. This ordinance will enable the departments to continue receiving updated versions of Autodesk software and access technical support for their software; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support to ensure continued vendor support for upgraded software, for the further preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, be and is hereby authorized to renew an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support, in the amount of $47,150.39 for the term period of January 1, 2015 to December 31, 2015.
SECTION 2: That the expenditure of $47,150.39 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.: 47-01| Fund: 514| Subfund: 550|OCA Code: 514550| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $1,917.06 |(DPU -Electricity)
Dept./Div.: 47-01| Fund: 514| Subfund: 600|OCA Code: 514600| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $12,193.77|(DPU -Water)
Dept./Div.: 47-01| Fund: 514| Subfund: 650|OCA Code: 514650| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $13,670.85|(DPU -Sewers & Drains)
Dept./Div.: 47-01| Fund: 514| Subfund: 675|OCA Code: 514675| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $ 3,645.57 |(DPU - Stormwater)
Dept./Div.: 47-01| Fund: 514| Subfund: 265|OCA Code: 514265| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $11,130.34|(DPS -Street Construction)
Dept./Div.: 47-01| Fund: 514| Subfund: 599|OCA Code: 514599| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $4,592.80|(DPS -Transportation)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest time period allowed by law.