Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Miles-McClellan Construction Company, Inc. for the North Bank Pavilion Interior Renovations and Fountain Conversion Project. The contract amount is $733,300.00, with an alternate of $40,334.00 and a contingency of $100,000.00, for a total of $873,634.00. An additional $2,500.00 is being authorized for interdepartmental inspections and fees for a total of $876,134.00 being authorized by this ordinance.
North Bank Pavilion is a premiere rental venue generating more than $250,000.00 in annual revenue for the Columbus Recreation and Parks Department. Although there have been additional projects to expand its amenities since original construction, the original structure and associated fountain have components dating to when it was first built. In order to keep this facility meeting premiere facility standards, many items need updated and renovated. This will include replacement of HVAC equipment which is at the end of its useful life and approaching failure.
The fountain system is failing and many of the over 15 year old components are no longer available. Renovations would require complete replacement of most internal components. Since the current location of the fountain conflicts with desired programming, this project will remove the fountain without replacement. The area will be expanded to a support larger event space, as requested by guests.
Peak rental season runs April through October and the goal is to minimize any impact to the events calendar. The project is planned to begin construction in late fall 2025 so that the facility may be available for rentals in spring 2026.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 6, 2025 and received by the Recreation and Parks Department on June 10, 2025. Bids were received from the following companies:
Miles-McClellan Construction: $773,634.00
2K General: $866,000.00
Berglund Construction: $905,000.00
Setterlin Building: $948,000.00
Elford: $998,444.00
After reviewing the bids that were submitted, it was determined that Miles-McClellan Construction Company, Inc. was the lowest and most responsive bidder. Miles-McClellan Construction Company, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Miles-McClellan Construction Company, Inc.
2100 Builders Place
Columbus, Ohio 43204
Brad Bloomberg, (614) 487-7744
Contract Compliance Number: 004557
Contract Compliance Expiration Date: January 9, 2027
Benefits to the Public: This project benefits the public by renovating a popular rental facility. The public reserves this location for many types of events and this project will help enhance their experience. General park visitors will be able to enjoy the fresh look of the area and the new amenities that will be added.
Community Input/Issues: Numerous 311 complaints have been received about misuse of the fountain which has created concerns over the health and safety of park visitors.
Area(s) Affected: Downtown (55)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by increasing departmental excellence in programming, service delivery, and sustainability.
Fiscal Impact: $876,134.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this expenditure. The funds will not be available to the Recreation and Parks Department until the proceeds of the 2024-2025 bond sale are available at a future date. Therefore, it is necessary to certify the required funds against the General Fund 1000, Income Tax Set Aside Subfund 100099. Upon the sale of bonds, this will be reimbursed.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Miles-McClellan Construction Company, Inc. for the North Bank Pavilion Interior Renovation and Fountain Conversion Project; to authorize the transfer of $876,134.00 between the General Fund Income Tax Set Aside Subfund and the Recreation and Parks Bond Fund; to authorize the appropriation of $876,134.00 in the Income Tax Set Aside Subfund and Recreation and Parks Voted Bond Fund; and to authorize the expenditure of $876,134.00 from the Recreation and Parks Voted Bond Fund. ($876,134.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Miles-McClellan Construction Company, Inc. for the North Bank Pavilion Interior Renovation and Fountain Conversion Project; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended, with respect to the construction of the project described in this ordinance (the "Project"); and
WHEREAS, it is necessary to authorize the transfer of $876,134.00 between the General Fund 1000, Income Tax Set Aside Subfund 100099, and the Recreation and Parks Bond Fund, Fund 7702; and
WHEREAS, funds will need to be appropriated within the General Fund 1000, Income Tax Set Aside Subfund 100099 and within the Recreation and Parks Bond Fund, Fund 7702; and
WHEREAS, the City will reimburse the General Fund 1000, Income Tax Set Aside Subfund 100099; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregated principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $876,134.00; and
WHEREAS, it is necessary to authorize the expenditure of $876,134.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with Miles-McClellan Construction Company, Inc. for the North Bank Pavilion Interior Renovation and Fountain Conversion Project, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract Miles-McClellan Construction Company, Inc. for the North Bank Pavilion Interior Renovation and Fountain Conversion Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2025, the sum of $876,134.00 is appropriated in General Fund 1000, Income Tax Set Aside Subfund 100099, in Object Class 10 Transfer Out Operating, and in Fund 7702, Recreation and Parks Bond Fund, in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of $876,134.00 or so much thereof as may be needed, is hereby authorized between the General Fund 1000, Income Tax Set Aside Subfund 100099, and the Recreation and Parks Bond Fund, Fund 7702, per the account codes in the attachment to this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer said funds to the Recreation and Parks Voted Bond Fund 7702, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 8. That upon obtaining other funds from the 2024-2025 Bond Sale for the City of Columbus, the City Auditor is hereby authorized and directed to repay the General Fund 1000, Income Tax Set Aside Subfund 100099 the amount transferred under Section 5.
SECTION 9. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150 2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $876,134.00 (the "Obligations"). The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150 2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 10. That for the purpose stated in Section 1, the expenditure of $876,134.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.