Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to modify and extend a contract with Computer Associates International, for maintenance and support associated with the City's Help Desk, to continue the use of a critical business application, implemented upon approval. This application enables the Help Desk the ability to establish trouble tickets, receive alert messages which provide and classify detail information related to system and database problems, distribute the messages to the appropriate technician and allow the technicians the ability to remotely resolve system problems experienced throughout the City. This ordinance will provide funding for year one of a three year agreement, ending February 28, 2008.
Also, this legislation requests permission to waive competitive bidding, to allow continuation of maintenance, support and related services, from the existing vendor, currently providing critical services associated with the City's Help Desk. Computer Associates International has been the provider for the maintenance and support since the original agreement for this application. DoT has exercised due diligence through a cost analysis research, and has determined that to move away from the current application would be very expensive. In order to adequately maintain operation of the City's Help Desk it is in the best interest to waive competitive bidding provisions of the Columbus City Code.
FISCAL IMPACT:
During fiscal year 2004, this agreement was implemented as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement began March 1, 2004 and ended on February 28, 2007, with an initial cost, for the first year, of $13,000.00 and $24,000.00 for each subsequent year. The 2007 agreement is also being implemented as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement will begin upon approval and will end February 28, 2010, with an initial cost, for the first year, of $25,000.00 and $25,000.00 for each subsequent year. This fiscal year, the services associated with this agreement will cost $25,000.00, which is available within the Department of Technology, information services fund, for the coverage period will begin upon approval through February 28, 2008.
EMERGENCY DESIGNATION:
Emergency designation is being requested to continue services and to avoid any potential service interruption as the City's Help Desk maintenance and support services are crucial to city operations.
CONTRACT COMPLIANCE NUMBER:
Computer Associates International, Inc. - # 132857434 Expiration Date: 6/15/2008
Title
To authorize and direct the Director of the Department of Technology to modify and extend a contract with Computer Associates International for maintenance and support associated with the City's Help Desk, for the Department of Technology, Information Services Division, to authorize the expenditure of $25,000.00 from the information services fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($25,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT) to modify and extend a contract with Computer Associates International, for maintenance and support associated with the City's Help Desk; and
WHEREAS, this application enables the Help Desk the ability to establish trouble tickets, receive alert messages which provide and classify detail information related to system and database problems, distribute the messages to the appropriate technician and allow the technicians the ability to remotely resolve system problems experienced throughout the City; and
WHEREAS, this agreement was implemented as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement will begin upon approval and will end February 28, 2010, with an initial cost, for the first year, of $25,000.00 and $25,000.00 for each subsequent year; and
WHEREAS, this ordinance will provide funding, in the amount of $25,000.00, for year one of a three year agreement; and
WHEREAS, this legislation request permission to waive competitive bidding, That the provisions of Sections 329.13 and 329.14 of the Columbus City Code are hereby waived; and to allow continuation of maintenance, support and related services associated with the City's Help Desk.
WHEREAS, an emergency exists in the usual daily operation of the city in that it is necessary to immediately modify and extend a contract with Computer Associates International to continue services and avoid any potential service interruption, and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract for maintenance and support services from Computer Associates International beginning upon approval through February 28, 2008, in the amount of $25,000.00.
SECTION 2: That the expenditure of $25,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 472413|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $25,000.00|
SECTION 3. That the provisions of Sections 329.13 and 329.14 of the Columbus City Code are hereby waived.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.