Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology, on behalf of the Columbus Health Department, to modify and extend contract CT-20021, for software maintenance for the MestaMed software product provided by CareCentric, Inc. MestaMed is a critical application that is owned and copyrighted by CareCentric, Inc. It is an application that manages billing, accounts receivable, information required to maintain a Joint Committee on Accreditation of Healthcare Organizations (JCAHO) certification and medical tracking information required by the State of Ohio, Medicaid and Medicare programs. This system provides critical business administration patient care information and support for the Home Care Program, MCH Home Visiting, and other clinical programs at the Columbus Health Department. Services provided under this agreement include: telephone and email support, software maintenance, updates and enhancements. This software maintenance ensures the preservation of public health, peace, safety, and welfare of Columbus citizens, and is vital to the daily operations of the Columbus Health Department. Without the services provided by CareCentric Inc., the Health Department will lose support from the MestaMed application, thus eliminating the ability of the Health Department to manage account receivables for the Home Care Program, MCH Home Visiting and other clinical programs. While at the same time, the loss will eliminate the ability to maintain accurate medical record information and cause the loss of JCAHO certification. This contract modification and extension, in the amount of $26,807.14, will continue to enforce terms and conditions provided under CT-20021 for one year commencing in 2005 to 2006.
Emergency: There is an immediate need to modify and extend contract CT-20021 for maintenance and support with CareCentric, Inc., to maintain on-going support without service interruption.
Fiscal Impact: In fiscal year 2003, $24,672.15 was expended toward services provided by CareCentric, Inc. For the contract period of 2004 to 2005 the department expended $22,714.34. Within Technology's 2005 fiscal year budget, $24,400.00 was budgeted for this service. However, the Department of Technology will expend $26,807.14 for the cost associated with this contract modification. Funds have been identified to absorb the additional cost for the contract coverage period from March 1, 2005 through March 1, 2006.
Contract Compliance: 300297992 Expires: 7/15/2008
Title
To authorize the Director of the Department of Technology, on behalf of the Columbus Health Department, to modify and extend a contract, for maintenance and support services provided by CareCentric, Inc.; to authorize the expenditure of $26,807.16 from the Department of Technology, internal service fund; and to declare an emergency ($26,807.16)
Body
WHEREAS, the Department of Technology, on behalf of the Columbus Health Department, needs to modify and extend contract CT-20021, for software maintenance and support services with CareCentric, Inc., and
WHEREAS, the MestaMed application manages billing, accounts receivable, information required to maintain a Joint Committee on Accreditation of Healthcare Organizations (JCAHO) certification and medical tracking information required by the State of Ohio, Medicaid and Medicare programs, and
WHEREAS, services provided under this agreement include telephone and e-mail support, software maintenance, updates and enhancements, for critical business administration patient care information and support for the Home Care Program at the Columbus Health Department, and
WHEREAS, this software maintenance and support service helps ensure the preservation of public health, peace, safety, and welfare of Columbus citizens, and is vital to the daily operations of the Columbus Health Department, and
WHEREAS, the contract modification will extend the terms and conditions of this contract from March 1, 2005 through March 1, 2006, in the amount of $26,807.14, and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to modify and extend a contract with CareCentric, Inc. for software maintenance and support services to ensure uninterrupted services, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend contract CT-20021, on behalf of the Columbus Health Department, for software maintenance and support services, provided by CareCentric, Inc. for MestaMed application.
SECTION 2: That the expenditure of $26,807.14 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund:514|Subfund:010|OCA Code:500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $26,807.14
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same