Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Miscellaneous Economic Developments - Weinland Park (Columbus Coated Fabrics) Phase 3B Project and to provide payment for construction administration and inspection services.
This project consists of installing new sidewalk and curb on both sides of Eleventh Avenue, milling and resurfacing the existing street, installing new street lights, installing street trees, installing traffic control, and miscellaneous utility relocations.
The estimated Notice to Proceed date is August 6, 2015. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on June 5, 2015 (all majority) and tabulated on June 8, 2015, as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Complete General Construction $2,742,968.80 Columbus, OH Majority
G&G Cement Contractors $2,906,609.15 Columbus, OH Majority
Shelly and Sands, Inc. $3,036,332.31 Columbus, OH Majority
Columbus Asphalt Paving Inc. $3,080,103.51 Gahanna, OH Majority
Award is to be made to Complete General Construction Company as the lowest, responsive, responsible and best bidder. The contract amount will be $2,742,968.80. The amount for construction administration and inspection services will be $274,296.88.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
Pre-Qualification Status
The prime contractor and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is 31-4366382 and expires 10/3/15.
3. FISCAL IMPACT
The Department of Public Service funding, in the amount of $3,017,265.68, is available within the Streets and Highways G.O. Bonds Fund. An amendment to the 2015 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved roadways to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2015 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company, and to provide for the payment of construction administration and inspection services, in connection with the Miscellaneous Economic Developments - Weinland Park (Columbus Coated Fabrics) Phase 3B Project; to authorize the expenditure of up to $3,017,265.68 within the Streets and Highways G.O. Bonds Fund for the Division of Design and Construction; and to declare an emergency. ($3,017,265.68)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Miscellaneous Economic Developments - Weinland Park (Columbus Coated Fabrics) Phase 3B Project; and
WHEREAS, this project consists of installing new sidewalk and curb on both sides of Eleventh Avenue, milling and resurfacing the existing street, installing new street lights, installing street trees, installing traffic control, and miscellaneous utility relocations.; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, Complete General Construction Company, will be awarded the contract for the Miscellaneous Economic Developments - Weinland Park (Columbus Coated Fabrics) Phase 3B Project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction in order to maintain the project schedule and provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530058-100009 / NCR - Lincoln Theater Phase 2 (Voted Carryover) / $144,209.00 / $62,123.00 / $206,332.00 (to match cash)
704 / 440104-100011 / Misc Econ Dev Weinland Park - Phase 3A (Voted Carryover) / $2,636,526.00 / ($1,136,526.00) / $1,500,000.00
704 / 530303-100000 / Columbus Housing Initiative (Voted Carryover) / $2,686,014.00 / ($1,606,444.00) / $1,079,570.00
704 / 440104-100002 / Misc Econ Dev Cols Coated (Voted Carryover) / $34,992.00 / ($34,992.00) / $0.00
704 / 530058-100009 / NCR - Lincoln Theater Phase 2 (Voted Carryover) / $206,332.00 / ($206,332.00) / $0.00
704 / 530058-101008 / Litter Receptacles (Voted Carryover) / $61,220.00 / ($32,973.00) / $28,247.00
704 / 440104-100012 / Misc Econ Dev Weinland Park - Phase 3B (Voted Carryover) / $1.00 / $3,017,267.00 / $3,017,268.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01 03 Codes / OCA / Amount
704 / 440104-100011 / Misc Econ Dev Weinland Park - Phase 3A (Voted Carryover) / 06-6600 / 710411 / $1,136,525.37
704 / 530303-100000 / Columbus Housing Initiative (Voted Carryover) / 06-6600 / 591145 / $1,606,444.00
704 / 440104-100002 / Misc Econ Dev Cols Coated (Voted Carryover) / 06-6600 / 592104 / $34,991.59
704 / 530058-100009 / NCR - Lincoln Theater Phase 2 (Voted Carryover) / 06-6600 / 745809 / $206,331.36
704 / 530058-101008 / Litter Receptacles (Voted Carryover) / 06-6600 / 758008 / $32,972.59
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100012 / Misc Econ Dev Weinland Park - Phase 3B (Voted Carryover) / 06-6600 / 710412 / $3,017,264.91
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43219 for the construction of the Miscellaneous Economic Developments - Weinland Park (Columbus Coated Fabrics) Phase 3B Project in the amount of $2,742,968.80 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $274,296.88.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $3,017,265.68 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept. Div. 59-12:
Construction ($2,742,968.80)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 /440104-100012 / Miscellaneous Economic Developments - Weinland Park (Columbus Coated Fabrics) Phase 3B / 06-6621 / 710412 / $2,742,968.80
Inspection ($274,296.88)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 /440104-100012 / Miscellaneous Economic Developments - Weinland Park (Columbus Coated Fabrics) Phase 3B / 06-6687 / 710412 / $274,296.88
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.
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