Explanation
Background: This legislation authorizes the Public Service Director to enter into a contract for $3,101,833.09 for the Resurfacing 2005 Project 1 project on behalf of the Transportation Division and to pay construction inspection costs up to $299,918.00. This improvement details the planning and overlaying of various streets and the construction of wheelchair ramps. The estimated Notice to Proceed date is July 15, 2005. The contractor has been given 120 days in which to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin and Dodge Reports and by the Builders Exchange. Fourteen bidders/suppliers were solicited (twelve majority, two minority) and five bids were received (five majority, zero minority) and tabulated on May 5, 2005, as follows:
Bidder / Bid Amount
Shelly and Sands, Incorporated $3,101,833.09
Decker Construction Company $3,319,618.31
Shelly Company $3,352,871.40
Strawser Paving Company, Incorporated $3,356,733.96
Miller Pavement Maintenance, Incorporated $3,380,143.05
The Transportation Division recommends the bid award be made to Shelly and Sands, Incorporated, contract compliance number 31-4351261 (expires April 14, 2008), as the lowest, best, most responsive, and most responsible bidder.
Fiscal Impact: The Transportation Division budgeted $15.5 million in the 2004 Capital Improvements Budget (CIB) for resurfacing. This ordinance authorizes and expenditure of $3,401,751.09. All the funds for resurfacing from the July 2004 bond sale have been either expended for encumbered. Therefore, this ordinance transfers funds totaling this amount within the Transportation Division's 2004 Capital Improvement Budget from several different projects and allocates them in the Resurfacing project.
Emergency action is requested to allow construction to begin by July 15, 2005.
Title
To authorize the transfer of $3,401,751.09 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Public Service Director to enter into a contract with Shelly and Sands, Incorporated, for the Resurfacing 2005 Project 1 for the Transportation Division; to authorize the expenditure of $3,401,751.09 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($3,401,751.09)
Body
WHEREAS, bids were received on May 5, 2005, for the Resurfacing 2005 Project 1 project, and
WHEREAS, a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Shelly and Sand, Inc., to perform street resurfacing, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $3,401,751.09 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, be and hereby is authorized as follows:
TRANSFER FROM:
Project Number / Project / Object Level 01/03 Codes / OCA Code / Amount
530020 / Street Equipment / 06/6600 / 644385 / $4,127.00
530021 / Urban Infrastructure / 06/6600 / 644385 / $51,655.99
530052 / Morse Road / 06/6600 / 644385 / $1,106,431.19
530103 / Arterial Street Rehabilitation / 06/6600 / 644385 / $79,974.37
530208 / Federal/State Match / 06/6600 / 644385 / $542,282.62
530301 / Bridge Rehabilitation / 06/6600 / 644385 / $223,553.76
530302 / Affordable Housing / 06/6600 / 644385 / $168,000.00
530303 / Columbus Housing Initiative / 06/6600 / 644385 / $307,278.30
540003 / Computer Signals / 06/6600 / 644385 / $252,873.86
540010 / Safety Congestion Improvements / 06/6600 / 644385 / $77,332.50
590126 / Utility Relocation Reimbursements / 06/6600 / 644385 / $389,358.13
590131 / Miscellaneous Developments / 006/6600 / 644385 / $186,372.48
590415 / Economic and Community Development / 06/6600 / 644385 / $12,510.89
Total Transfer From: $3,401,751.09
TRANSFER TO:
Project Number / Project / Object Level 01/03 Codes / OCA Code / Amount
530282 / Resurfacing / 06/6631/ 644385 / $3,401,751.09
Total Transfer To: $3,401,751.09
SECTION 2. That the Public Service Director be and hereby is authorized to enter into a contract with Shelly and Sands, Incorporated, 1515 Harmon Avenue, Columbus, Ohio 43216 for the Resurfacing 2005 Project 1 in the amount of $3,101,833.09 for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved, and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $299,918.00.
SECTION 3. That for the purpose of paying the cost of the contract and inspection, the sum of $3,401,751.09, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and Project 530282.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.
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