Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for tires and retreading services on behalf of the Fleet Management Division, in order to repair and maintain City vehicles. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office. The current Universal Term Contract vendor(s) are as follows:
Bob Sumerel Tire Co., Inc., Vendor# 004333; PA008059 - Automotive Tires expires 9/30/2027
The Goodyear Tire & Rubber Co., Vendor# 006409; PA008060 - Automotive Tires expires 9/30/2027
The Ziegler Tire and Supply Company., Vendor# 052485; PA008058 - Automotive Tires expires 9/30/2027
The Goodyear Tire & Rubber Co., Vendor# 006409; PA006999 - Tire Retreading Services - 3/31/2027
During 2026, the Fleet Management Division is budgeted to spend $750,000.00 for tires and $300,000.00 for retreading services to keep the City's fleet of approximately 6,000 vehicles in operation.
Fiscal Impact: This ordinance authorizes an expenditure of $700,000.00 from the Fleet Management Operating Fund from a previously established Universal Term Contract for tires and retreading related to City vehicles. The Fleet Management Division expended $1,045,000.00 for tires and retreading in 2025, $1,045,000.00 for tires and retreading in 2024, and in 2023 the Fleet Management Division expended $1,045,000.00 for tires and retreading .
Emergency action is requested to ensure uninterrupted maintenance of City vehicles.
This ordinance is contingent upon the passage of 2026 Operating Fund Budget.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for tires and retreading services for the Fleet Management Division, to authorize the expenditure of $700,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($700,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase tires and retreading for motorized equipment and vehicles operated by the City; and
WHEREAS, two Universal Term Contracts (UTCs) have been established through the formal competitive bidding process of the Purchasing Office for tires and retreading services; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to establish various purchase orders for the purchase of tires and retreading services, allowing for timely maintenance, repair, and general upkeep of approximately 6,000 City vehicles; for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement, and to establish related purchase orders for tires and retreading services for the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts, the current vendors are as follows:
Bob Sumerel Tire Co., Inc., Vendor# 004333; PA008059 - Automotive Tires expires 9/30/2027
The Goodyear Tire & Rubber Co., Vendor# 006409; PA008060 - Automotive Tires expires 9/30/2027
The Ziegler Tire and Supply Company., Vendor# 052485; PA008058 - Automotive Tires expires 9/30/2027
The Goodyear Tire & Rubber Co., Vendor# 006409; PA006999 - Tire Retreading Services - 3/31/2027
SECTION 2. That the expenditure of $500,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $200,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.