Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with General Temperature Control, Inc. for the JPWWTP Digester Control (DC) Building 2 HVAC Replacement project, CIP NO. 650260-102014, Contract No. SCP 15 JP. The work for this project consists of replacing 3 make up air units on the roof of DC2. Two of the three units provide make up air for the process boilers, and the third provides 100% outside air for heating the building. The contractor will replace all 3 units in place, the associated electrical components, and install alarms to the SCADA system for equipment failure and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications as set forth in this Invitation for Bid (IFB).
Planning area - 59 Southwest
PROJECT TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 240 days from the date that a Notice to Proceed (NTP) is given by the City.
PROCUREMENT INFORMATION: The Division advertised for competitive bids for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received one (1) bid on June 5, 2019 from:
Vendor Name Compliance No. Exp. Date: Type City State
General Temperature Control, Inc. 31-1201236 11/20/20 MAJ Amanda OH
EMERGENCY DESIGNATION: Emergency action is not requested at this time.
CONTRACT COMPLIANCE NO: 31-1201236 | MAJ | 11/20/20 | Vendor #004830
ECONOMIC / ENVIRONMENTAL IMPACT: Updating to a new HVAC unit will provide better energy efficiency, reduced heating cost, and prevent negative impacts from failure of the current units.
FISCAL IMPACT: This legislation authorizes the transfer within and expenditure of up to $895,832.00 from the Sanitary Sewer General Obligation Bond Fund 6109, which includes $2,000.00 for Prevailing Wage Administration fees to the Department of Public Service, and amends the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with General Temperature Control, Inc. for the JPWWTP Digester Control Building 2 HVAC Replacement Project, Contract No. SCP 15 JP; to authorize the transfer within and expenditure of up to $893,832.00 from the Sanitary Sewer General Obligation Bond Fund; to authorize a transfer within and expenditure of up to $2,000.00 for prevailing wage services to the Department of Public Service; and to amend the 2019 Capital Improvements Budget. ($895,832.00)
Body
WHEREAS, the Division of Sewerage and Drainage advertised for competitive bids for the subject services and on June 5, 2019 received one (1) bid for the JPWWTP Digester Control Building 2 HVAC Replacement, CIP NO. 650260-102014, Contract No. SCP 15 JP from General Temperature Control, Inc.; and
WHEREAS, it was determined that General Temperature Control, Inc. should be awarded the project based on the results of the Bid Tabulation and Quality Factor Form evaluation; and
WHEREAS, it is necessary to authorize the transfer within and the expenditure of up to $893,832.00 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of $2,000.00 from the Sanitary Sewer General Obligation Bond Fund 6109 for prevailing wage services to the Department of Public Service; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a construction contract with General Temperature Control, Inc. for the JPWWTP Digester Control Building 2 HVAC Replacement, CIP NO. 650260-102014, Contract No. SCP 15 JP, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a construction contract with General Temperature Control, Inc., 970 W. Walnut St., Amanda OH 43102, for the JPWWTP Digester Control Building 2 HVAC Replacement, CIP NO. 650260-102014, Contract No. SCP 15 JP; in an amount of $893,832.00, in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $895,832.00 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of $893,832.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $2,000.00 or so much thereof as may be needed, is hereby authorized to the Department of Public Service for prevailing wage administration costs per the accounting codes in the attachment to this ordinance.
SECTION 5. That the 2019 Capital Improvements Budget is hereby amended as follows:
Fund | Project No. | Project Name | Current Authority | Revised Authority | (Change)
6109 | P650886-100000 | Scioto Main Sanitary Pump Stations (carryover) | $1,000,000 | $104,168 | (-$895,832)
6109 | P650260-102014 | JPWWTP Digester Control HVAC Repl. (carryover) | $0 | $895,832 | (+$895,832)
SECTION 6. That the said firm, General Temperature Control, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 10. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.