Explanation
Background:
This ordinance will authorize the transfer of $500,000.00 within the voted Recreation and Parks Build America Bond Fund No. 746 and to amend the 2011 Capital Improvements Budget to allow for funding to remove Emerald Ash Borer (EAB)infested and damaged trees.
This ordinance will establish an auditor's certificate and authorize the expenditures for EAB management and park improvements. An estimated $450,000 of this expenditure will provide services to remove 1000 infested and hazardous trees and stump grindings for previously removed infested trees. The balance of $50,000 will provide funding for additional removals as needed, additional stump grindings, and contract supervision.
All bids will be obtained and contracts awarded using City Code 329, however this legislation will set up all the required funding to enter into contracts with the vendors on an as-needed basis. The first phase of this project, 500 trees, is to be advertised and proposals requested by April 1, 2011.
In order to commence the removal of the infested and hazardous trees immediately, we are requesting the authorization of $500,000.00 in Voted Bond Funds and the authorization for the Director of Recreation and Parks to enter into various contracts relating to the EAB management process.
Emergency legislation is required to proceed with the removal of hazardous and infested trees immediately.
Fiscal Impact:
$500,000.00 is required and budgeted in the Voted Parks and Recreation Build America Bond Fund 746 to meet the financial obligations of these various expenditures.
Title
To authorize the transfer of $500,000.00 within the Governmental Build America Bond Fund; to amend the 2011 Capital Improvements Budget; to authorize the Director of Recreation and Parks to enter into various contracts for the removal and management of the Emerald Ash Borer; to authorize the expenditure of $500,000.00 from the Recreation and Parks Build America Bond Fund; to establish an auditor's certificate in the amount of $500,000.00 for the expenditures listed within this legislation; and to declare an emergency. ($500,000.00)
Body
WHEREAS, the department of Recreation and Parks will solicit competitive bids for the management and removal of infested and hazardous trees; and
WHEREAS, the department of Recreation and Parks will provide necessary staff to administer this project and staff costs will be reimbursed as part of this funding.
WHEREAS, funding is available for these expenditures from unallocated balances within the Voted Parks and Recreation Bond Fund 746; and
WHEREAS, funds are being moved to alternate project within Fund 746 to establish correct funding locations for this project; and
WHEREAS, the 2011 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Fund 746 for Emerald Ash Borer projects; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contracts for tree removal and management due to the hazardous nature thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $500,000.00 within the voted Recreation and Parks Bond Fund No. 746 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
440006-100002 760602 6621 $300,000.00
440006-100001 765101 6621 $200,000.00
TO:
Project OCA Code Object Level 3 Amount
510039-100002 743902 6621 $450,000.00
510039-100002 743902 6680 $50,000.00
SECTION 2. That the 2011 Capital Improvements Budget Ord. # 0266-2011 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 746; Project 440006-100002 /Goodale Gate Restoration/ $300,000 (Voted carryover)
Fund 746; Project 440006-100002 /Goodale Gate Restoration/ $0 (Voted 2008 Debt SIT supported)
Fund 746; Project 440006-100001 /Harrison West Bikeway/ $200,000 (Voted carryover)
Fund 746; Project 440006-100001 /Harrison West Bikeway/ $0 (Voted 2008 Debt SIT supported)
Fund 746; Project 510039-100002/ Emerald Ash Borer/ $0.00 (Voted carryover)
Fund 746; Project 510039-100002/ Emerald Ash Borer/ $500,000.00 (Voted 2008 Debt SIT supported)
AMENDED TO:
Fund 746; Project 440006-100002 /Goodale Gate Restoration/ $0 (Voted carryover)
Fund 746; Project 440006-100002 /Goodale Gate Restoration/ $300,000 (Voted 2008 Debt SIT supported)
Fund 746; Project 440006-100001 /Harrison West Bikeway/ $0 (Voted carryover)
Fund 746; Project 440006-100001 /Harrison West Bikeway/ $200,000 (Voted 2008 Debt SIT supported)
Fund 746; Project 510039-100002/ Emerald Ash Borer/ $500,000.00 (Voted carryover)
Fund 746; Project 510039-100002/ Emerald Ash Borer/ $0.00 (Voted 2008 Debt SIT supported)
SECTION 3. That the Director of Recreation and Parks is herby authorized to enter into contracts as listed within this legislation on behalf of the Recreation and Parks Department.
SECTION 4. That reimbursement of staff time related to Emerald Ash Borer Administration is necessary.
SECTION 5. That the expenditure of $500,000, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Build America Bond Fund No. 746, Dept. 51-01 as follows:
$450,000 Project No. 510039-100002 Emerald Ash Borer, Object Level 3 #6621, OCA Code 743902
$50,000 Project No. 510039-100002 Emerald Ash Borer, Object Level 3 #6680, OCA Code 743902
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.