Explanation
This legislation authorizes the Finance and Management Director to establish a contract on behalf of the Fleet Management Division with Net Auto Glass LLC for auto glass repair & replacement services.
The City of Columbus previously bid and successfully awarded Net Auto Glass LLC the contract for auto glass repair & replacement services, pursuant to bid solicitation RFQ029487. Two bids were received and opened on February 13th 2025. Net Auto Glass LLC was deemed to be the lowest, responsible and best bidder.
This contract is for one year, from the date of execution by the City of Columbus with the option of the three (3) renewals available made on a year-to-year basis upon mutual agreement, budgeted funds and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to entering into a service contract.
SUPPLIER: Net Auto Glass LLC, Certification Number CC-048434 Expiration: 3/13/2026, MBE#-048434 Expiration 8/16/2026 D365#0048434,
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes an expenditure of $115,000.00 from the Fleet Operating Fund for auto glass repair & replacement services.
$100,000.00 was spent in 2024
$70,000.00 was spent in 2023
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to allow the continuation of vital services to keep the Department of Finance and Management - Fleet Management division, Police, Fire and a number of others City of Columbus divisions operations running efficiently for the health and prosperity of City of Columbus citizens
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, to enter into contract with Net Auto Glass LLC for auto glass repair & replacement services for $115,000.00; to authorize the expenditure of $115,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($115,000.00)
Body
WHEREAS, it is necessary to contract for auto glass repair & replacement services for City of Columbus vehicles; and
WHEREAS, the Fleet Management Division solicited a bid (RFQ029487) and awarded this contract to Net Auto Glass LLC; and
WHEREAS, RFQ029487 on February 13th, 2025, was awarded to Net Auto Glass LLC for auto glass repair & replacement services for $115,000.00; and
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to entering a contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division that it is immediately necessary to authorize the Director of Finance and Management to establish a contract for auto glass repair & replacement services with Net Auto Glass LLC, to allot funds in order to allow the continuation of auto glass repair & replacement services to keep the Fleet Management, Police, Fire and a number of other agencies vehicles running efficiently for the health and prosperity of City of Columbus citizens, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, is hereby authorized to enter contract with Net Auto Glass LLC for auto glass repair & replacement services.
SECTION 2. That the expenditure of $115,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized in Fund 5200 Fleet Management Operating Fund in Object Class 03-Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of the Department of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.