Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract for Geological Borings and Monitoring Wells for the Division of Water, the sole user. This contract will provide for approximately twenty-five (25) subsurface geologic investigations (borings), installation of approximately fifteen (15) monitoring wells, and the abandonment of approximately ten (10) monitoring wells within the southern Central Ohio area. The purpose of the drilling is to obtain geologic information and/or monitoring well installations from various boring locations. The term of the proposed option contract would be approximately two years, expiring December 31, 2015, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 5, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005078). Twenty-two (22) bids were solicited: (M1A-1, F1-0, MBR-1). Three (3) bids were received (MBR-1).
Bids were evaluated based on the three (3) types of drilling methods and using the three (3) scenarios specified in the ITB. Items 3-11 are for Hollow Stem Auger Borings, Items 12-20 are Rotosonic Borings and Items 21-28 are Cable Tool Boring methods. Items 1, 2 and 29 through 39 are mobilization and installation activities that must be awarded to every bidder receiving an award. The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
DLZ Ohio, Inc., MBR, CC# 31-1268980 expires 02/19/2015, Items 1-11 and 29-39, $1.00
CTL Engineering, Inc., MAJ, CC# 31-0680767 expires 08/31/2014, Items 1, 2, and 12-39, $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Water, the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Geologic Borings and Monitoring Wells with DLZ Ohio, Inc. and CTL Engineering, Inc.; to authorize the expenditure of $2.00 to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, Geologic Borings and Monitoring Wells are utilized by the Division of Water to maintain supplies of safe drinking water for the City of Columbus service area; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 5, 2013 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Geologic Borings and Monitoring Wells, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for the option to contract for Geologic Borings and Monitoring Wells, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Geologic Borings and Monitoring Wells in accordance with Solicitation No. SA005078 for a term of approximately two years, expiring December 31, 2015, with the option to renew for one (1) additional year, as follows:
DLZ Ohio, Inc., Items 1-11 and 29-39, $1.00
CTL Engineering, Inc., Items 1, 2, and 12-39, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.