Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into contracts for various expenditures for labor, materials, and equipment and services for Division of Police renovations that are generally small in nature or are unplanned but necessary to ensure a safe and efficient physical work environment. Work may include any type of renovation of Police facilities, such as electrical, HVAC, plumbing repairs, carpeting/flooring replacement, etc. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes.
Contract Compliance: N/A
EMERGENCY DESIGNATION: Emergency legislation is requested to have funds available for any unexpected emergency projects.
FISCAL IMPACT: This ordinance authorizes an expenditure of $80,000.00 in the Safety Voted Bond Fund for various unplanned renovations and improvements for Public Safety facilities. There is no impact on the General Fund for this ordinance.
Title
To authorize and direct the Director of Finance and Management to enter into contracts for miscellaneous capital improvement renovations for the Department of Public Safety; to authorize the expenditure of $80,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, the renovation of various Public Safety facilities has been approved as part of Capital Improvement Projects No. 330021-100000 (Police Facility Renovation); and
WHEREAS, it is now necessary to provide funds for miscellaneous renovations of various Public Safety facilities; and
WHEREAS, all expenditures from this project will be minimally based upon three estimates; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contracts for miscellaneous capital improvement projects for the Department of Public Safety so that the projects can proceed without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contracts for miscellaneous capital improvement projects for the Public Safety Department. Further, the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 2. That all work will be based on three estimates. City Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Finance and Management Director the final decision in determination of the lowest, best, responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
SECTION 3. That the expenditure of $80,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Voted Bond Fund Fund, as follows:
DEPT/DIV FUND OCA OBJ LV #1 OBJ LV #3 PROJECT AMOUNT
30-03 701 713321 06 6620 330021-100000 $80,000.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.