Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with The Righter Company for installation of storm windows at 77 North Front Street.
Building occupants have experienced cold and air infiltration during the winter months, especially those office areas on the western side of the building. Installing interior storm window inserts are the least expensive and most effective solution to prevent air infiltration. By installing these window inserts, the cold and air infiltration will be greatly reduced, making workspace more thermally comfortable for building occupants and improving HVAC efficiency.
The project consists of, but it not limited to, installation of interior storm window panels in existing window openings, survey and verification of sizes of all existing window openings, and other work as may be necessary to complete the contract in accordance with the plans, technical specifications, and City of Columbus Construction and Material Specifications.
Formal bids were solicited and the City received one bid on May 31, 2016 as follows (0 FBE, 0 MBE):
The Righter Company $199,800.00
The Office of Construction Management recommends that the bid award be made to the sole bidder, The Righter Company.
Emergency action is requested to allow installation of the windows as soon as practical so that energy efficiencies may be obtained.
The Righter Company Contract Compliance No. 31-10889208
Fiscal Impact: This ordinance authorizes an expenditure of $199,800.00 from the Construction Management Capital Fund with The Righter Company for the installation of storm windows at 77 North Front Street. The Office of Construction Management budgeted $250,000.00 in the capital fund for this improvement.
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with The Righter Company for the installation of storm windows at 77 North Front Street; to authorize the expenditure of $199,800.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($199,800.00)
Body
WHEREAS, it is necessary to install storm windows at 77 North Front Street to reduce air infiltration, making workspace more thermally comfortable for building occupants; and
WHEREAS, installing new window inserts will make the building more energy efficient, thus reducing the cost of heating and cooling the building; and
WHEREAS, the Office of Construction Management solicited formal/competitive bids for the installation of the storm windows at 77 North Front Street; and
WHEREAS, The Righter Company was deemed the lowest, most responsive, and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with The Righter Company for installation of storm windows at 77 North Front Street, to allow the installation of the windows as quickly as possible to help reduce air infiltration and to reduce energy costs, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with The Righter Company for installation of storm windows at 77 North Front Street.
SECTION 2. That the expenditure of $199,800.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvement Fund 7733 Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2232-2016.xls
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.