BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the purchase of fourteen (14) EOTech M914A Gen III Night Vision Monocular Units from ANVS, Inc. as a result of competitive bidding in the amount of $39,032.00. The Division of Police needs to purchase fourteen (14) of the night vision units to be used during both barricade and surveillance scenarios that assist in the safety of the police officers.
This project is being administered by the Franklin County Office of Homeland Security & Justice Programs under the FY 2014 Urban Area Security Initiative (UASI). The total expenditure of $39,032.00 will be paid by Franklin County through the Urban Area Homeland Security Grant.
Bid Information: Formal Bid # SA005870 was opened on May 21, 2015. Eleven (11) responses were received as follows:
ANVS, Inc. $39,032.00
Aurora Tactical Group LLC $39,760.00
RRDS Inc. $41,300.00
Pro-Tech Sales $43,330.00
Witmer Public Safety Group, Inc. $44,660.00
Vance Outdoors $47,460.00
B&H Foto & Electronics Corp. $48,706.00
Lawmen’s & Shooters’ Supply Inc. $48,935.04
Kiesler Police Supply Inc. $49,800.52
Bhayana Brothers LLC $56,500.08
W.W. Grainger Inc. $57,050.00
All eleven bidders are majority business entities.
Based on the lowest, most responsive and best bid received, the Division of Police recommends that a contract be awarded to ANVS, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 870576230, expires on December 10, 2015.
EMERGENCY DESIGNATION: Emergency legislation is requested to meet federal grant deadlines and permit sub-grantee award processing.
FISCAL IMPACT: This ordinance authorizes the Director of Finance and Management to execute those documents necessary to procure the fourteen (14) EOTech M914A Gen III Night Vision Monocular Units for the Division of police using Urban Area Security Initiative funds. No city funds will be involved in this purchase. The Intergovernmental Agreement permits the City of Columbus and Franklin County to complete the sub-grant processing prior to the expenditure of projects funds.
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To authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of the EOTech M914A Gen III Night Vision Monocular Units from ANVS, Inc. for the Division of Police, utilizing Urban Area Security Initiative grant funds in accordance with provisions of a formal bid process; and to declare an emergency. ($0)
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WHEREAS, representatives of the City of Columbus and Franklin County entered into an Intergovernmental Agreement to provide for the administration of the State Homeland Security Program (SHSP) and Urban Area Security Initiative (UASI) federal funding available to the City of Columbus through sub-grantee awards;
WHEREAS, federal grant deadlines and the need to expedite sub-grantee processing require that this agreement be completed at the earliest possible time so this ordinance is being submitted as emergency measure; and
WHEREAS, a formal bid opening was held on May 21, 2015 for the purchase of fourteen (14) EOTech M914A Gen III Night Vision Monocular Units; and
WHEREAS, ANVS, Inc. was the lowest, most responsive, and best bid received; and
WHEREAS, the Director of Finance and Management needs to execute those documents necessary for the purchase of fourteen (14) EOTech M914A Gen III Night Vision Monocular Units; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these night vision monocular units for sworn police personnel for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and herby is authorized to execute those documents necessary for the acquisition of the fourteen (14) EOTech M914A Gen III Night Vision Monocular Units from ANVS, Inc., utilizing the Homeland Security Grant.
SECTION 2. That there is no City related expenditure associated with this ordinance and grant funds from the Department of Homeland Security are being administered via Franklin County in the amount of $39,032.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof , this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.