Explanation
This ordinance authorizes and directs the Director of Human Resources to enter into contract with CancerLink LLC, dba CancerBridge for cancer advocacy services. The term of this contract is March 1, 2025 through February 28, 2026. This ordinance represents an extension of the current contract. In addition, this ordinance authorizes the appropriation and expenditure of $104,000.00 from the unappropriated balance of the Employee Benefits Fund.
In February of 2024 the Human Resources Department went out to bid for Medical, Rx, COBRA, and Tobacco Cessation programs under RFP026722. On August 13, 2024, RFP026722 was cancelled. The results of this RFP were to be used to determine if Human Resources needed to have a separate cancer advocacy services vendor. As this RFP was canceled, the Human Resources Department did not have time to complete an additional RFP process in 2024. Therefore, the Human Resources Department requests a waiver of competitive bidding requirements. The Human Resources Department will comply with the competitive bidding provisions in Chapter 329 of the Columbus City Code in 2025.
Fiscal Impact: Funds in the amount of $104,000.00 are currently available and in the Employee Benefits Fund and specifically budgeted for this purpose.
Title
To authorize the Director of Human Resources to enter into contract with CancerLink LLC, dba CancerBridge for cancer advocacy services for the term March 1, 2025 through February 28, 2026; to authorize an appropriation of $104,000.00 from the unappropriated balance of the Employee Benefits Fund; to waive the competitive bidding provisions of the Columbus City Codes; and to authorize the expenditure of $104,000.00 or so much thereof as may be necessary to pay the cost of said contract; ($104,000.00)
Body
WHEREAS, an appropriation is needed to cover costs associated with the CancerLink LLC, dba CancerBridge, contract; and
WHEREAS, funds for this appropriation are currently available in the Employee Benefits Fund 5502, and
WHEREAS, it is necessary to authorize the expenditure of up to $104,000.00, or so much thereof as may be necessary to pay contract costs for cancer advocacy services; and
WHEREAS, it is in the best interest of the City of Columbus to contract with CancerLink LLC dba CancerBridge to provide all eligible employees from March 1, 2025 through February 28, 2026; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Human Resources is hereby authorized to enter into a contract with CancerLink LLC dba CancerBridge to provide cancer advocacy services to all eligible employees from March 1, 2025 through February 28, 2026.
SECTION 2. That the expenditure of $104,000.00 or so much thereof as may be necessary, is hereby authorized to be expended from the employee benefits fund 5502 in object class 03 Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies in the Employee Benefits Fund 5502, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the period March 1, 2025 through February 28, 2026, the sum of $104,000.00 is appropriated in Fund 5502, Employee Benefits Fund in the Department of Human Resources, in Object Class 03 Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That City Council finds it to be in the best interest of the City to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes, and does hereby waive the same.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.