Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to contract with Wastequip to purchase a 34 cubic yard self -contained trash compactor that was originally bid as a three year lease. The use of this compactor unit eliminates the need for six large containers placed throughout the Fleet Management facility thereby reducing refuse collection costs, ensuring a proper container is placed on a solid concrete pad thereby minimizing wear and potential parking lot destruction, and improving aesthetics.
An informal bid for this container was issued earlier this year (RD009562) as the estimated cost of the asset was believed to be under $20,000 and that the purchase would be in the form of a lease, meaning the payments would occur from operating funds and be paid over several years ($7,843.20 per year for a total of $23,529.60). It was then determined it would be more cost effective if the City were to purchase the unit up front rather than extend the purchase and interest costs over a three year lease. Fleet Management and Wastequip negotiated the purchase price $20,273. Finance and Managment is recommending that the competitive bidding provisions of the Columbus City Codes be waived in order to realize a cost savings for both the purchase of the unit and in operating costs.
Emergency action is requested in order to purchase the unit at the lowest possible cost and eliminate six other smaller containers on site.
Fiscal Impact: The Fleet Management Division budgeted $93,154.42 in the 2008 Capital Improvements Budget for change orders for the new fleet maintenance facility. This ordinance authorizes an expenditure of $20,273.00 to purchase a trash compactor from Wastequip.
Wastequip CC# 223191624, Expiration May 22, 2009.
Title
To authorize the Finance and Management Director to contract with Wastequip to purchase a trash compactor; to authorize the expenditure of $20,273.00 from the Fleet Management Services Fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($20,273.00)
Body
WHEREAS, the Fleet Management Division has a need to contract with Wastequip to purchase a trash compactor for the new fleet maintenance facility building at 4211 Groves Road; and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of the trash compactor; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with Wastequip in order to purchase the unit at the lowest possible price, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to contract with Wastequip to purchase a trash compactor for the Fleet Maintenance facility at 4211 Groves Road.
SECTION 2. That the expenditure of $20,273.00, or so much thereof that may be necessary, is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
Subfund: 002
Project: 550001
OCA Code: 645455
Object Level 1: 06
Object Level 3: 6651
Amount: $20,273.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the competive bidding provisions of Chapter 329 of the Columbus City Codes, 1959 be and are hereby waived
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.