Explanation
Background: This ordinance authorizes Columbus Water & Power to modify an existing contract with Specialized Elevator Corp. for elevator maintenance services. The contract amount being authorized by this ordinance is $81,114.00.
This contract, also known as FEM 1401.5, will provide elevator maintenance services for Columbus Water & Power facilities at Southerly Water Reclamation Plant, Jackson Pike Water Reclamation Plant, and the Sewer Maintenance Operations Center Facility. Other department facilities may be added in the future. The work to be performed under this contract will be mainly on elevators and their associated equipment systems that require inspections, testing, troubleshooting, maintenance and repair or replacement of failed components. The work may also include updating software for various units and their associated equipment.
Procurement:
Columbus Water & Power solicited competitive bids through Vendor Services from October 14, 2022 to November 16, 2022 for elevator maintenance services in accordance with the relevant provisions of Chapter 329 of City Code, RFQ023154. Two Hundred Twenty-Four vendors were solicited, and two bids were received. The bids were evaluated on November 16, 2022. After reviewing the bids, the Division of Water Reclamation recommended the award be made to Gable Elevators as they were the lowest, responsive, responsible, and best bidder.
The original term of the contract was for a period of one year from the date of execution by the City of Columbus, up to and including December 15, 2023, with yearly renewal options for an additional three years, for a maximum contract length of four years, on a year-by-year basis, authorized by Ordinance 3347-2022. The contract amount authorized was $62,601.52.
Ordinance 2343-2023 authorized the first modification to increase the funding allocations by $160,000.00 and extended the contract through February 21, 2024, allowing future renewals or modifications to be on a calendar-year cycle.
Ordinance 0271-2024 authorized the first renewal option without funding and extended the contract through February 21, 2025.
Ordinance 2890-2024 authorized the second renewal option, increased funding by $60,000.00 and extended the contract through February 21, 2026.
Ordinance 2873-2025 authorized the third renewal option, increasing funding by $69,000.00 and extending the contract through February 21, 2027. This ordinance also authorized the reassignment of all past outstanding, present, and future business done from Gable Elevator to Specialized Elevator Corp.
This ordinance authorizes the second modification of the contract and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code. For each year of the contract, funding is contingent on availability within the budget, mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor. This contract does not automatically renew. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
1. Amount of additional funds: The total amount of additional funds needed for this modification No. 2 is $81,114.00. The total contract amount including this renewal is $432,715.52.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract and this legislation authorizes funding to cover the continuation of the consultant’s work through February 21, 2027.
3. Reason other procurement processes were not used: Work under this modification No. 2 is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated currently.
4. How was cost determined: The costs, terms, and conditions are in accordance with the original agreement.
Principal Party:
Specialized Elevator Corp.
60 Shawmut Road Suite 1
Canton, MA 02021
Kaelynn Isaac (330) 963-3353 ext 601
Contract Compliance Number: 053208
Contract Compliance Expiration Date: July 23, 2027
Fiscal Impact: $81,114.00 is available from within the Sanitary Sewer Operating Fund to meet the obligations of this contract.
$136,762.19 was spent in 2025
$57,701.41 was spent in 2024
Title
To authorize the Director of Columbus Water & Power to modify the contract with Specialized Elevator Corp. for elevator maintenance services; and to authorize the expenditure of $81,114.00 from within the Sanitary Sewer Operating Fund. ($81,114.00)
Body
WHEREAS, it is necessary to authorize the Director of Columbus Water & Power to modify and increase an existing agreement with Specialized Elevator Corp. for elevator maintenance services; and
WHEREAS, Columbus Water & Power wishes to modify the contract for elevator maintenance services with Specialized Elevator Corp. to provide additional funding for the same services as under the original agreement; and
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications; and
WHEREAS, it is necessary to authorize the expenditure of $81,114.00 from the Sanitary Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operations of Columbus Water & Power in that it is necessary to authorize the Director to enter into a modification agreement with Specialized Elevator Corp. for elevator maintenance services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Columbus Water & Power be and is hereby authorized to modify and increase an existing agreement with Specialized Elevator Corp. for elevator maintenance services. The amount being authorized by this ordinance is $81,114.00.
SECTION 2. That this modification No. 2 is in accordance with the relevant provisions of City Code, Chapter 329, relating to contract modifications and renewals.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $81,114.00, or so much thereof as may be needed, be and is hereby authorized in object class 02 Materials & Supplies and 03 Services, within the Sanitary Sewer Operating Funds, per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.