Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to do an unplanned modification of a professional engineering services contract with Nelson\Nygaard Consulting Services for the Roadway Improvements - Multimodal Transportation Plan design contract.
The intent of this modification is to provide additional scope and funding to the original design contract. The Director’s office and administrative staff determined it beneficial to have full deliverable products provided by the consultant and be included in the final plan. The original contract included a portion (outline/framework) of each item listed below and as such the full deliverable of these tasks is augmenting the original contract scope:
1. Traffic Standards Code- Traffic Impact Study Guidelines
2. Auto Network - Access Management Guidelines
Original contract amount $693,000.00 (Ordinance 1159-2014, EL016298)
Modification number 1 $533,604.75 (Ordinance 2200-2015, EL017601)
Modification number 2 $130,960.00 (This modification)
Total amount of the contract, $1,357,564.75
including this modification
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Nelson\Nygaard Consulting Services.
2. FISCAL IMPACT
Funding for this contract is available within the Streets and Highways G.O. Bonds Fund. An amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
3. CONTRACT COMPLIANCE
Nelson\Nygaard Consulting Services’ contract compliance number is 582592493 and expires 11/3/17.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding to prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Street and Highway General Obligations Bond Fund; to authorize the Director of Public Service to modify a professional engineering service contract with Nelson\Nygaard Consulting Services for the Roadway Improvements - Multimodal Transportation Plan design contract; to authorize the expenditure of up to $130,960.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($130,960.00)
Body
WHEREAS, there is a need to modify a professional engineering services contract for Roadway Improvements - Multimodal Transportation Plan design contract; and
WHEREAS, additional funds will be needed to pay for the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract with Nelson/Nygaard Consulting Services so that funding can be made available for necessary engineering and design services to prevent unnecessary delays to capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $74,861.00 / ($64,565.00) / $10,296.00
704 / 530161-100149 / Roadway Improvements-Multimodal Transportation Plan (Voted Carryover) / $0.00 / $64,565.00 / $64,565.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01 03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 06-6600 / 590046 / $64,565.00
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100149 / Roadway Improvements-Multimodal Transportation Plan / 06-6682 / 716149 / $64,565.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a contract modification with Nelson\Nygaard Consulting Services for the Roadway Improvements - Multimodal Transportation Plan contract for the purposes of adding additional funds to the contract for additional engineering and design services.
SECTION 4. That for the purpose of paying the cost of this contract modification the sum of up to $130,960.00, or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100149 / Roadway Improvements-Multimodal Transportation Plan / 06-6682 / 716149 / $130,960.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.