Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with The Righter Company, Inc. to construct 0.5 mile of the Alum Creek Trail from Innis Park to Easton. The contract will include constructing one stream crossing of Alum Creek and a smaller bridge over a tributary creek. The segment will provide a connection between eight miles of trail to the north and 12 miles of trail to the south. The work will consist of asphalt paving, concrete, steel bridges, and a timber boardwalk. The Easton segment of the Alum Creek Trail is the final missing piece of a 22-mile long regional greenway. The gap has prevented users from full use of the trail, and there are no safe walking or cycling alternatives in the surrounding communities. The regional trail has been under development for the past 15 years and thousands of residents will now gain access to schools, parks, employment, and a busy college campus. The Alum Creek Trail is heavily used by pedestrians and cyclists. The goal of completing this regional trail has been a high priority for residents, employers, and community stakeholders for over 20 years. The project has been the number one listed trail priority project by trail users throughout the entire city. The Near East side and Easton areas are underserved by safe access to walking and biking opportunities. The trail will provide a significant increase in pedestrian and biking safety for a large sector of the city. Almost one-quarter of the city will be within minutes of a major north/south trail. The Alum Creek Trail is a major linear park facility in Columbus. The trail has been listed as a high priority in area plans including the Mid-Ohio Regional Planning Commission's regional bikeway plan, the Central Ohio Greenways Plan, and the Columbus Recreation and Parks master plan.
The costs for this project will be $1,370,502.43 with a contingency of $136,999.57 and a Construction Inspection Fee of $65,000.00 for a total of $1,572,502.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 11, 2014 and received by the Recreation and Parks Department on May 6, 2014. Bids were received from the following companies:
Status Bid Amount
Righter Co. (MAJ) $1,370,502.43
Double Z Construction (MAJ) $1,396,371.60
Shelly & Sands (MAJ) $1,519,113.00
Complete General (MAJ) $1,546,573.00
After review the proposals that were submitted, it was determined that The Righter Company, Inc. was the lowest and most responsive bidder.
Principal Parties:
Vendor Name: The Righter Company, Inc.
Vendor Address: 2424 Harrison Road, Columbus, OH 43204
Vendor Contact Name and Phone: Bradley Nadolson 614-272-9700
Contract Compliance Number: 310889208
Contract Compliance Expiration Date: January 7, 2015
Number of Columbus Based Employees: 25+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season. The project will require two construction seasons to build, and several critical path items must be done to maintain compliance with federal, state, and local permits.
Fiscal Impact:
$1,572,502.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize the City Auditor to transfer $1,572,502.00 within the Recreation and Parks Voted Bond Fund; to amend the 2014 Capital Improvements Budget Ordinance 0683-2014; to authorize and direct the Director of Recreation and Parks to enter into contract with The Righter Company, Inc. for the Alum Creek Trail - Easton Extension Project; to authorize the expenditure of $1,370,502.43 with a contingency of $136,999.57 and a construction inspection fee of $65,000.00 for a total of $1,572,502.00 from the Recreation and Parks Voted Bond Fund 702; and to declare an emergency. ($1,572,502.00)
Body
WHEREAS, bids were received on April 11, 2014 for the Alum Creek Trail - Easton Extension Project and will be awarded to The Righter Company, Inc. on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding locations for the Alum Creek Trail - Easton Extension Project; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Fund 702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that several critical path items can be completed on schedule over two construction seasons to maintain compliance with federal, state, and local permits, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $1,572,502.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code O.L. 3 Amount
510316-100113 (P.A. 13 Trail Improvements) 716113 6621 $478,000.00
510316-100124 (P.A. 24 Trail Improvements) 716124 6621 $225,329.00
510316-100125 (P.A. 25 Trail Improvements) 716125 6621 $798,243.48
510112-100000 (Park Acquisition - Misc.) 702112 6621 $70,929.52
TO:
Project OCA Code O.L. 3 Amount
510316-100111 (P.A. 11 Trail Improvements) 716111 6621 $1,572,502.00
SECTION 2. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510316-100111 / P.A. 11 Trail Improvements / $0 (Voted Carryover)
Fund 702; Project 510316-100113 / P.A. 13 Trail Improvements / $478,000 (Voted Carryover)
Fund 702; Project 510316-100124 / P.A. 24 Trail Improvements / $225,329 (Voted Carryover)
Fund 702; Project 510316-100125 / P.A. 25 Trail Improvements / $798,244 (Voted Carryover)
Fund 702; Project 510112-100000 / Park Acquisition - Misc. / $359,130 (Voted Carryover)
AMENDED TO:
Fund 702; Project 510316-100111 / P.A. 11 Trail Improvements / $1,572,502 (Voted Carryover)
Fund 702; Project 510316-100113 / P.A. 13 Trail Improvements / $0 (Voted Carryover)
Fund 702; Project 510316-100124 / P.A. 24 Trail Improvements / $0 (Voted Carryover)
Fund 702; Project 510316-100125 / P.A. 25 Trail Improvements / $0 (Voted Carryover)
Fund 702; Project 510112-100000 / Park Acquisition - Misc. / $288,200 (Voted Carryover)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with The Righter Company, Inc. for the Alum Creek Trail - Easton Extension Project.
SECTION 4. That the expenditure of $1,572,502.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510316-100111 (P.A. 11 Trail Improvements) 716111 6621 $1,572,502.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.