Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a professional services construction administration and construction inspection (CA/CI) contract with Prime Engineering Inc. for the Clintonville Lining Project. The work to be completed by this contract consists of the rehabilitation of approximately 78,400 LF of 8- thru 15-inch sewers utilizing the Cured-in-Place Pipe (CIPP) process, manhole rehabilitation, and other such work as may be necessary to complete the contract in accordance with the plans and specifications. Prime Engineering & Architects will provide Construction Administration/Inspection Services for CIP 650874-100000. The detailed scope of work includes inspection services during construction as defined under Schedule 1B in the Request for Proposals for Professional Engineering Services - Construction Administration Services 2011-2013.
2. PROJECT TIMELINE: Work is to be completed within 270 calendar days after the effective date of the Construction Notice to Proceed.
3. PROCUREMENT: In accordance with the procedures set forth in Columbus City Code, Section 329.14 for RFP's. The City Code received five (5) RFP's for the Clintonville Lining CA/CI Project. After careful consideration and review of the proposal quality, experience of the team's personnel, experience of the prime contractor, and local workforce, Prime Engineering Inc. was awarded the contract.
Name CCCN Exp. Date City/State Status
Prime Engineering, Inc. 26-0546656 02/17/2014 Columbus, Ohio ASN
Stantec Consulting Services 11-2167170 12/21/2013 Columbus, Ohio MAJ
DLZ Ohio, Inc. 31-1268980 02/19/2015 Columbus, Ohio ASN
H R Gray 31-1050479 10/31/2013 Columbus, Ohio MAJ
Ms Consultants 34-6546916 04/05/2014 Columbus, Ohio MAJ
4. CONTRACT COMPLIANCE INFO: 26-0546656 | ASN | Expires 02/17/2014
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract per the Auditor of State Unresolved Findings for Recovery Certified search.
5. EMERGENCY DESIGNATION: Emergency designation is requested at this time. The CA/CI inspection work is part of the Integrated Solution work being done in the Clintonville area and will coincide with the construction contract which is estimated to receive a NTP at the end of May 2013.
6. ECONOMIC IMPACT: The project will rehabilitate existing sanitary sewers within the Clintonville area as part of the Integrated Solutions Initiative reducing inflow and infiltration to the City's sanitary system. The project will also mitigate sanitary sewer overflows to basements and waterways.
7. FISCAL IMPACT: This legislation authorizes the transfer within and the expenditure of up to $475,594.44 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for construction administration and construction inspection (CA/CI) services for the Clintonville Lining Project, and to amend the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional services construction administration and inspection services agreement with Prime Engineering Inc. for the Clintonville Lining Project; to authorize a transfer within and expenditure of up to $475,594.44 from the Sanitary Sewer General Obligation Bond Fund; to amend the 2013 Capital Improvements Budget; and declare an emergency. ($475,594.44)
Body
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into professional services construction administration and construction inspection contract with Prime Engineering Inc. in the amount of $475,594.44, and
WHEREAS, As part of this contract, the City is establishing a General CA/CI Requirements project for Sanitary Sewer Engineering; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer within and expend funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, it is hereby requested that Council authorize the Director of Public Utilities to enter into a professional services construction administration and construction inspection contract with Prime Engineering Inc. for the Clintonville Lining Project as soon as possible to coincide with the timing of the construction contract for the preservation of the public health, property, and safety; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional services construction administration and construction inspection contract with Prime Engineering Inc., 3000 Corporate Exchange Drive, Suite 600, Columbus, Ohio 43231, for the Clintonville Lining Project; in accordance with the terms and conditions of the contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the City Auditor be and hereby is authorized and directed to transfer up to $475,594.44 from within the Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Division 60-05 | Object Level Three 6686:
From:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650490-100001 | BWARI Corrosion Investigation | 650490 | -$451,075.00
664 | 650604-100000 | Big Run Hellbranch Subtrunk | 650604 | -$24,519.44
To:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650874-100000 | Clintonville Lining | 664874 | +$475,594.44
SECTION 3. That the 2013 Capital Improvements budget Ordinance No. 0645-2013 is hereby amended as follows, to provide sufficient budget authority for the project expenditures stated in the ordinance herein.
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
664 | 650490-100001 | BWARI Corrosion Investigation | $1,000,000 | $548,925 | (-$451,075)
664 | 650604-100000 | Big Run Hellbranch Subtrunk | $30,340 | $5,821 | (-$24,520)
664 | 650874-100000 | Clintonville Lining | $0 | $475,595 | (+$475,595)
SECTION 4. That the expenditure of up to $475,594.44, or as much thereof as may be needed, be and the same is hereby authorized from the Sanitary Sewer General Obligation Bond Fund, as follows: Obj Lvl Three 6686
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650874-100000 | Clintonville Lining | 664874 | +$475,594.44
SECTION 5. That the said services shall be performed by Prime Engineering Inc. to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.