City of Columbus - File #: 1650-2006

• File #: 1650-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/18/2006
• In control: Utilities Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Smart Solutions Inc for the purchase of servers from the Computer Hardware Universal Term Contract for the Division of Operational Support, to authorize the expenditure of $29,400.00 from the Sewerage System Operating Fund, $6,300.00 from the Storm Water Operating Fund, $12,600.00 from the Electricity Operating Fund, $21,700.00 from the Water Operating Fund and to declare an emergency. ($70,000.00)

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Taken from the Table	Pass
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/20/2006	1	Columbus City Council	Approved	Pass
11/20/2006	1	Columbus City Council	Reconsidered and Tabled Indefinitely	Pass
11/2/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
11/1/2006	1	Utilities Drafter	Sent for Approval
11/1/2006	1	Auditor Reviewer	Reviewed and Approved
11/1/2006	1	CITY AUDITOR	Reviewed and Approved
11/1/2006	1	Utilities Drafter	Sent for Approval
11/1/2006	1	CITY ATTORNEY	Reviewed and Approved
10/31/2006	1	Utilities Drafter	Sent for Approval
10/31/2006	1	EBOCO Reviewer	Reviewed and Approved
10/31/2006	1	ODI DIRECTOR	Reviewed and Approved
10/30/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/20/2006	1	FINANCE DIRECTOR	Reviewed and Disapproved
10/19/2006	1	Utilities Drafter	Sent for Approval
10/5/2006	1	FINANCE DIRECTOR	Reviewed and Disapproved
9/26/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/25/2006	1	Utilities Drafter	Sent for Approval
9/25/2006	1	Finance Reviewer	Reviewed and Approved
9/25/2006	1	Finance Reviewer	Reviewed and Approved
9/22/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
9/19/2006	1	Utilities Reviewer	Sent for Approval
9/18/2006	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order with Smart Solutions Inc. in accordance with an established Universal Term Contract for the purchase of servers for the Division of Operational Support.

The Division of Operational Support is in the process of expanding and upgrading various technology programs within the Department of Public Utilities. There is a need to purchase additional servers  to support the upgrades. The equipment needed will be purchased from of an established Universal Term Contract, FL-001717, expires June 30, 2007.

SUPPLIER: Smart Solutions Inc (34-1403269)

FISCAL IMPACT: $70,000.00 is need for this purchase.

Emergency legislation is being requested so that the servers can be ordered and configured during the upgrade and installation of various technology programs and the expansion of the overall system. This purchase is part of the Department of Public Utilities Technology Plan.

Title

To authorize the Director of Finance and Management to establish a purchase order with Smart Solutions Inc for the purchase of  servers from the Computer Hardware Universal Term Contract for the Division of Operational Support, to authorize the expenditure of $29,400.00 from the Sewerage System Operating Fund, $6,300.00 from the Storm Water Operating Fund, $12,600.00 from the Electricity Operating Fund, $21,700.00 from the Water Operating Fund and to declare an emergency. ($70,000.00)

Body

WHEREAS, the Department of Public Utilities, Division of Operational Support is in the process of upgrading and expanding it's technology programs, and

WHEREAS, due the upgrade, additional servers will be needed, and

WHEREAS, the Division of Operational Support wishes to purchase the needed equipment from an established Universal Term Contract with Smart Solutions on file with the Purchasing Office, and

WHEREAS, these upgrades and expansions are part of the Department of Public Utilities Technology Master Plan

WHEREAS,  purchase order will be issued in accordance with the terms and specifications of Contract Number: FL001717 on file in the Purchasing Office; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Operational Support in that it is immediately necessary to establish a purchase order so that the servers can be ordered and configured during the upgrade and installation of various technology programs and the expansion of the overall system with Smart Solutions Inc for the immediate preservation of the public health, peace, property and safety; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Smart Solutions Inc for the purchase of Computer Servers for the Division of Operational Support, in accordance with specifications on file in the Purchasing Office.

Section 2. That the expenditure of $70,000.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:

Fund 650

OCA: 600205

Object Level 1: 06

Object Level 3: 6649

Amount: $29,400.00

Fund 675

OCA: 600215

Object Level 1: 06

Object Level 3: 6649

Amount: $6,300.00

Fund 550

OCA: 600207

Object Level 1: 06

Object Level 3: 6649

Amount: $12,600.00

Fund 600

OCA: 600209

Object Level 1: 06

Object Level 3: 6649

Amount: $21,700.00

TOTAL: $70,000.00

Section 3.

That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.