Explanation
The Recreation and Parks Department solicited bids for the HVAC Improvements Project at various centers. Four (4) bids were received and opened by the Recreation and Parks Department on November 25th, 2008. The bids are as follows:
Vendor Status Amount
General Temperature Control Majority $555,000.00
Farber Mechanical Majority $598,000.00
H&A Mechanical Majority $626,100.00
Fox Mechanical Majority $642,200.00
It is the recommendation of the Recreation and Parks Department to award the bid to General Temperature Control who submitted the lowest and best responsive and responsible bid. Work will include, but is not limited to, chiller replacement at the Marion Franklin Recreation Center; heating unit replacement at the Gillie Senior Center; repairs to the HVAC system at the Cultural Arts Center and air flow improvements at the Columbus Aquatics Center.
A project contingency of $50,000.00 is included in this legislation.
The Contract Compliance Number for General Temperature Control is #31-1201236 and the contract compliance is effective through 04/29/10.
Emergency action is requested because some of the heating units are down and others are in disrepair. It is imperative to order the equipment and have it delivered as soon as possible.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with General Temperature Control for HVAC Improvements to various facilities, to authorize the expenditure of $605,000.00 from the Voted 1999/2004 Recreation and Parks Bond Fund and to declare an emergency. ($605,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on November 25th, 2008 and the contract for the HVAC Improvements Project will be awarded to General Temperature Control on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, these improvements are necessary in order to remedy the HVAC problems at various Recreation and Parks Facilities; and
WHEREAS, it is imperative that the equipment be ordered and delivered as soon as possible to make the necessary repairs; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with General Temperature and Control, in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $605,000.00, or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
Voted 1999/2004 Recreation and Parks Bond Fund:
Fund No. Dept. Project No. OCA Code Object Level 3 Amount
702 51-01 510035 644526 6620 $605,000.00
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $50,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.