Explanation
BACKGROUND: To authorize the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to establish purchase orders with Intrado Systems Corp., and Pomeroy IT Solutions for the upgrade of the City's wireless enhanced 911 System and a five (5) year site maintenance agreement. House bill 361 (HB 361) as passed by the 125th General Assembly created a funding mechanism for establishing a wireless enhanced 9-1-1 service in Ohio. The City of Columbus is one of the Public Safety Answering Points (P.S.A.P) providing countywide wireless enhanced 9-1-1. This upgrade will ensure that the City's PSAP is equipped to receive text and video messages and is compliant with next Gen911 rules and regulations. This is a sole source agreement with Intrado Systems because they were the original installers of the City's Enhanced Wireless 9-1-1 equipment. The purchase of routers from Pomeroy will be in accordance to the terms and conditions of an existing Universal Term Contract number FL004506
Bid Information: Sole Source Provider: Intrado Systems Corp. CC #582381670 - expires 3-1-2014: Pomeroy IT Solutions CC#61352158 - expires 10-5-2013
Emergency Designation: Emergency designation is requested to ensure the continued reliability of the Police and Fire Communication Systems.
FISCAL IMPACT: This legislation authorizes the purchase of an upgrade to the current wireless 911 main PSAP and a five (5) year site maintenance agreement, with Intrado Systems Corp., for $1,799,996.28, under the sole source provision of the Columbus City Code and the purchase of any necessary hardware required from Pomeroy IT Solutions for $60,000.00. Funding for this expenditure is available in Public Safety's Capital Improvement Fund. This ordinance will also amend the 2012 Capital Improvement Budget (CIB) and transfer funds between projects between the Safety Bond Fund.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Department of Public Safety's Bond Fund; to authorize and direct the Director of Finance and Management to establish a purchase order with Intrado Systems Corp. in accordance with the sole source procurement provision and with Pomeroy IT Solutions to purchase an upgrade to the current wireless E911 System; to authorize the expenditure of $1,859,996.28 from Public Safety's Capital Improvement Fund, and to declare an emergency. ($1,859,996.28).
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget and transfer cash within projects within the Department of Public Safety's Bond fund; and,
WHEREAS, there is a need to purchase an upgrade to Police and Fire's current 911 System; and,
WHEREAS, the Division of Support Services has a need to establish a purchase order with Intrado Systems Corp., and Pomeroy IT Solutions to purchase a Viper System upgrade to the existing 911 equipment and Backup Site Maintenance Agreement; and,
WHEREAS, Intrado Systems Corp., is the original provider of the current system and is the sole provider of maintenance, software, and licenses for the system; and
WHEREAS, this purchase order with Intrado is being established under the Sole Source provision provided in Section 329.07 of the Columbus City Code; and,
WHEREAS, the City has a universal term contract with Pomeroy IT Solutions; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to upgrade the City's wireless E9-1-1 system in order for it to receive text and video messages and preserve the public peace, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Division of Support Services, is hereby authorized and directed to issue purchase orders to Intrado Systems Corp for the upgrade of the wireless E911 system and a five year maintenance contract and to Pomeroy IT Solutions for the purchase of needed accessories for the upgrade.
SECTION 2. That the 2012 Capital Improvement Budget is hereby amended as follows;
Voted Safety Funds
Fund Number 701
Project/Project#
Current CIB Revised CIB Change
Fire Station #2 Relocation 340126-100000 (New Funding) $5,000,000 $3,140,003 ($1,859,997)
Police and Fire Communication System 320001-100000 (Carryover) $438,823 $2,298,820 $1,859,997
SECTION 3. That the city Auditor is hereby authorized and directed to transfer funds within Safety Voted Bond Fund as follows;
FROM:
Dept/Div. 3004| Fund 701|Project Number 340126-100000|Project Name: Fire Station #2 Allocation |OCA Code:701126|Amount: $1,859,996.28
TO:
Dept/Div. 3002| Fund 701|Project Number 320001-100000|Project Name: Police and Fire Communications System|OCA Code:642629|Obj Level 6644|Amount: $1,859,996.28
SECTION 4. That the expenditure of $1,859,996.28, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
Project Number: 320001-100000
OCA Code: 642629
Object Level One: 06
Object Level 3: 6644
Amount $1,859,996.28
SECTION 5. That the agreement with Intrado for $1,799,996.28 is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code.
SECTION 6. That the purchase from with Pomeroy IT Solutions of $60,000.00 is in accordance with the City,s universal term contract with the company.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.