Explanation
1. BACKGROUND
The Department of Public Service, Division of Infrastructure Management, is responsible for treating roadways for ice and snow during the winter seasons. To more efficiently treat multi-lane roads, the Division is requesting the purchase of one (1) Epoke Sirius Combi AST unit. The division plans on using this item primarily on State Route 315.
This division will purchase the unit from the Bell Equipment Company through the use of the current State of Ohio State Term Schedule Contract (STS), as authorized by Ordinance Number 582-87:
Commodity Category: Highway Road Equipment, Materials & Related Equip & Svcs
Schedule Number: 800184
Index Number: STS515
Vendor: Epoke North America, Inc.
Dealer: Bell Equipment Co
Dealer OAKS Contract ID: 800184-1
The quotations are on file with the Purchasing Office.
Total price will be $110,945.48
2. CONTRACT COMPLIANCE INFORMATION
Bell Equipment Co.’s contract compliance number is 38-1941706 and expires 08/22/2016.
3. FISCAL IMPACT
Funds are available for this expenditure from the Street and Highway Bonds Fund, no. 704. An amendment to the 2015 Capital Improvement Budget is necessary.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so as to ensure that the division receives the unit prior to the beginning of the 2015-2016 snow season.
Title
To amend the 2015 Capital Budget; to authorize the Director of Finance and Management to enter into a contract for the purchase of one (1) Epoke Sirius Combi AST units in accordance with a State of Ohio contract with the Bell Equipment Co., for the Department of Public Service, Division of Infrastructure Management; to authorize the expenditure of $110,945.48 from the Street and Highways Bonds Fund; and declare an emergency. ($110,945.48)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for snow and ice removal along the city's roadway system; and
WHEREAS, the Division of Infrastructure Management desires to purchase one (1) Epoke Sirius AST units; and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract and will use a current State of Ohio State Term Schedule as authorized by Ordinance Number 582-87; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Streets and Highways Bonds Fund; to ensure that sufficient funds are available in the correct areas of expense; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Director of Finance and Management to purchase said units for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget, authorized by Ordinance 0557-2015, be and is amended to provide sufficient budget authority for the appropriate project authorized within this ordinance as follows:
Fund 704
Project Name/ Project No. / Current Authority / Revised Authority / Difference
Street Equipment (Carryover) / 530020-100000 / $0.00 / $111,208.00 (CM024773) / $111,208.00
SECTION 2. That the Director of Finance and Management is hereby authorized to establish a purchase order with the Bell Equipment Co. 850 Science Blvd. Gahanna, Ohio 43230 through state term contract 800184 which expires on August 31, 2015.
Amount: $110,945.48
SECTION 3. That funding for this legislation is based on quotes submitted by Bell Equipment Co. and the quoted prices reflect State of Ohio contract pricing and are on file with the Purchasing Office.
SECTION 4. That the sum of $110,945.48 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, number 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount.
704 / 530020 - 100000 / Street Equipment / 06-6651 / 591246 / $110,945.48
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.