Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into option contracts with ABC Restrooms, LLC and Pro Kleen Industrial Services Inc. dba Porta Kleen for the Rental of Portable Toilets for the Department of Recreation and Parks. This contract will provide portable toilet units for various City parks and event where permanent facilities are unavailable. The term of the proposed option contracts would be through March 30, 2018, with the option to renew for one (1) additional year.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code Section 329 (Solicitation SA006041). Twenty-one (21) vendors (17 MAJ, 4 MBR) were solicited and four (4) bids (3 MAJ and 1 M1A) were received and opened on October 29, 2015.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
ABC Restrooms, LLC, CC# 46-1448169
Pro Kleen Inductrial Services Inc, dba Porta Kleen, CC# 31-1428980
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the ability to maintain the City's parks and events facility services to be in compliance with federal and state regulations is critically hampered.
Total Estimated Annual Expenditure: $100,000.00
FISCAL IMPACT: Funding to establish these option contracts are from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of Finance and Management to enter into contracts for the option of the Rental of Portable Toilets with ABC Restrooms, LLC and Pro Kleen Industrial Services Inc., dba Porta Kleen; to authorize the expenditure of two (2) dollars to establish contracts from the General Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 29, 2015 for the Rental of Portable Toilets for the Department of Recreation and Parks; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Department of Recreation and Parks to efficiently maintain its supply chain and service to the public; and
WHEREAS, Portable Toilets are used to provide the public with facilities where units are not available throughout the City of Columbus parks and events; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts for the option to rent Portable Toilets so that the City's parks and events can continue to operate appropriately in compliance with regulations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contracts for the option to rent Portable Toilets for the term ending March 30, 2018 with the option to extend for one (1) additional year in accordance with Solicitation No. SA006041 as follows:
ABC Restrooms, LLC; Categories 1 and 2: Amount $1.00
Pro Kleen Industrial Services Inc., dba Porta Kleen; Category 3: Amount $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 03 Contract Services per the account codes in the attachment of this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.