Explanation
BACKGROUND: For the option to contract for Collection, Recycling & Sale of Mixed Office By-Products for use by various City departments. These operations are an essential part of the City's commitment to maintain its' operations in an environmentally responsible manner. The term of the proposed option contract would be from the contract execution date until December 15, 2011, with the option to extend for one additional year. The Purchasing Office opened formal bids on September 24, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003357). Twenty six (26) Bids were solicited. One (1) Bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Rumpke of Ohio, Inc. CC#311617611 (expires 3-21-2010)
Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The various departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for Collection, Recycling & Sale of Mixed Office By-Products for use by various City departments as needed with Rumpke of Ohio, Inc. to authorize the expenditure of One dollar to establish the contracts from the Mail, Print Services and UTC Fund: and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 24, 2009 and selected the lowest responsive, and responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Collection, Recycling & Sale of Mixed Office By-Products for use by various City departments; and
WHEREAS, these Collection, Collection, Recycling & Sale of Mixed Office By-Products are necessary for the various departments to maintain the operations of the City in an environmentally responsible manner, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the various departments, in that it is immediately necessary to enter into contracts for an option to purchase Collection, Recycling & Sale of Mixed Office By-Products, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Collection, Recycling & Sale of Mixed Office By-Products for use by various City departments for the term ending December 15, 2011 with the option to extend for One (1) additional year in accordance with Solicitation No. SA003357 as follows:
Rumpke of Ohio, Inc.All Items: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.