Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Lanham Engineering, LLC to add additional funds for the design of the Signals - Downtown Signals Part 2 project.
Ordinance 0423-2022 authorized the Director of Public to enter into a professional services contract with Lanham Engineering, LLC for the Signals - Downtown Signals Part 2 project. The project consists of the reconstruction of existing traffic signals within the downtown area. The signals planned for this contract are at the intersections of E. Rich Street at S. 3rd Street, E. Rich Street at S. 4th Street, E. Rich Street at S. 5th Street, and E. Rich Street at S. Grant Street. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $200,000.
This is modification that is necessary to cover the cost of work of the design for the project. The original contract was estimated before a scope and task list was prepared. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $300,000.00 (PO315528, Ord. 0423-2022)
The total of Modification No. 1: $200.000.00 (This Ordinance)
The contract amount including all modifications: $500,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Lanham Engineering, LLC.
2. CONTRACT COMPLIANCE
Lanham Engineering, LLC’s contract compliance number is CC008525 and expires 09/03/2023.
3. FISCAL IMPACT
Funding for this contract is budgeted, available, and appropriated within Fund 2265, the Street Construction Maintenance and Repair Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of this program and as such is not a part of the program.
5. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, to ensure the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into a contract modification with Lanham Engineering, LLC for the Signals - Downtown Signals Part 2 project; to authorize the expenditure of up to $200,000.00 from the Street Construction Maintenance and Repair Fund for the project; and to declare an emergency. ($200,000.00)
Body
WHEREAS, contract no. PO315528 with Lanham Engineering, LLC, in the amount of $300,000.00, was authorized by ordinance no. 0423-2022; and
WHEREAS, it has become necessary to modify the contract in an amount up to $200,000.00 and provide additional funds for the Signals - Downtown Signals Part 2 project; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, this expenditure is to modify a contract that was put in place prior to the implementation of this program and as such is not a part of the program; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Lanham Engineering, LLC so the signals can be updated as soon as possible, to ensure the safety of the travelling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Lanham Engineering, LLC at 2421 Reginald Ct., Powell, OH 43065, for the Signals - Downtown Signals Part 2 project in an amount up to $200,000.00.
SECTION 2. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Funds), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.