Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a service contract with the City of New Albany (New Albany) and the encumbrance and expenditure of additional funds in order to compensate New Albany for the provision of snow removal services during the 2020-2021 winter season.
The parties previously executed a service contract, effective September 8, 2020, for the maintenance, including snow removal and de-icing, of 10.79 lane miles in the vicinity of Hamilton, Dublin-Granville, and New Albany roads. The estimated cost of those services was $21,500.00, which was reflected in the original contract. That agreement required New Albany to track and invoice the Department of Public Service for the actual cost of the work performed, which totaled $26,489.56. The purpose of this ordinance is to enable the Department of Public Service to pay the additional sum owed to New Albany pursuant to the terms of that agreement.
The Original Contract Amount: $21,500.00 (PO240579)
The total of Modification No. 1: $4,989.56 (This Ordinance)
The contract amount including all modifications: $26,489.56
2. FISCAL IMPACT
Funding in the amount of $4,989.56 is available within Fund 2265, the Street Construction Maintenance and Repair Fund.
3. EMERGENCY DESIGNATION
Emergency action is requested to facilitate the execution of the requisite contract modification in order to satisfy the additional obligation owed to the City of New Albany for services rendered as soon as reasonably practicable.
Title
To authorize the Director of Public Service to execute a contract modification with the City of New Albany relative to the provision of snow removal services during the 2020-2021 winter season; to authorize the expenditure of up to $4,989.56 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($4,989.56)
Body
WHEREAS, the Department of Public Service previously contracted with the City of New Albany for the provision of snow removal services during the 2020-2021 winter season; and
WHEREAS, the estimated cost of those services was $21,500.00, which was reflected in the original contract, PO240579; and
WHEREAS, the actual cost of the work performed by New Albany totaled $26,489.56, making it necessary to modify the existing service contract between the parties; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the previous service contract in order to satisfy the additional obligation owed to the City of New Albany as soon as reasonably practicable; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with the City of New Albany relative to the provision of snow removal services during the 2020-2021 winter season.
SECTION 2. That the expenditure of $4,989.56, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.