Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sewer Combination Trucks with A & H Equipment Co. The Division of Water Reclamation is the sole user for sewer combination trucks. This equipment is used to clean and maintain sewer pipes and lift stations. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2029, with the option to renew for one (1) additional year or portion thereof. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
A formal Best Value Procurement (BVP) solicitation was published for the purchase of Sewer Combination Trucks UTC and was opened on April 30, 2026.
Proposals were evaluated by a three (3) member committee, based upon various criteria including total cost of ownership, quality and feasibility, past performance, and acquisition cost, resulting in an award recommendation to A & H Equipment Companies.
BID INFORMATION: The request for purchase of Sewer Combination Trucks UTC used the best value competitive sealed proposal process to award the supplier that provided the relevant criteria specifically listed in the BVP and the lowest cost. Request for Quotation RFQ032216 was advertised and proposals were opened April 30, 2026. Seven (7) responses were received.
An evaluation committee consisting of two (2) representatives from the Division of Water Reclamation and one (1) representative from the Division of Fleet Management scored and ranked the proposals. All offers and proposals were evaluated in compliance with Columbus City Code 329, and the committee submitted final rankings.
A & H Equipment Company received the highest score, one hundred six point three (106.3) out of one hundred thirty (130) points. The selected offeror provides the best past performance, quality and feasibility, total cost of ownership, and acquisition cost.
In accordance with the Committee recommendations, the Purchasing Office recommends the award to:
A & H Equipment Company, CC# 052088, expires March 25, 2028, All Items, $1.00
Total Estimated Annual Expenditure: $622,000.00, Division of Water Reclamation, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. The Department of Water & Power, Division of Water Reclamation will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sewer Combination Trucks with A & H Equipment Co.; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Department of Water & Power, Division of Water Reclamation has an ongoing need to purchase sewer combination trucks; and
WHEREAS, a formal request for proposal (BVP) for a multi-year Universal Term Contract (UTC) was solicited and evaluated by a committee via RFQ032216, resulting in the recommendation to award to A & H Equipment Company; and;
WHEREAS, this ordinance addresses the Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products and services at low prices, and 2) providing an effective option contract for the Department of Water & Power, Division of Water Reclamation to purchase trucks equipped to clean and maintain sanitary pipes; and
WHEREAS, it has become necessary in the daily operations in the Division of Water Reclamation to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Sewer Combination Trucks; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Sewer Combination Trucks UTC in accordance with Request for Quotation RFQ032216 for a term of approximately three (3) years, expiring October 31, 2029, with the option to renew for one (1) additional year or portion thereof, as follows:
A & H Equipment Company, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.