Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into contracts for the purchase of Luminaires required by the Division of Power and Water for the maintenance of its street lighting system.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003691). Fifty-four (54) vendors (2 MBR, 2 M1A and 50 MAJ) were solicited and six (6) bids were received and opened (all MAJ) on September 23, 2010. These bids were evaluated and awards are recommended to the lowest, responsive, responsible and best bidders:
General Supply & Services dba Gexpro, $157,299.00
Items 1, 2, 3, 4, 9, 10, 11, 12, 13, 23, 25, 26, 27, 28, 31, 32, and 33
Contract Compliance #205021902, expires 04/02/2011
Loeb Electric Company, $76,136.70
Items 7, 8, 14, 15, 18, 19, 20, 21, 22, 24, 29, 30, and 35
Contract Compliance # 314236750, expires 07/09/2011
Power Line Supply, $24,335.00
Items 5 and 17
Contract Compliance #381783949, expires 03/10/12
The following vendors were the low bidder for one item each and since these awards are less than $20,000.00, they will be awarded in the form of purchase orders and are not included in the total amount of this legislation:
Pepco (Professional Electric Products Company), $11,821.00, Item #6 (awarded based on local vendor credit)
Consolidated Electrical Dist., $1,720.00, Item #16
Wesco Distribution, $1,213.00, Item #34
A bid tabulation is attached for your review.
The above mentioned companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $563,800 is budgeted in the 2010 Electricity Operating Fund for Luminaires and Large Lamps. Of this, $104,318.05 has been encumbered to date. $513,994 was spent in 2008 and $574,465.00 was spent in 2009 for the purchase of Luminaires.
Title
To authorize and direct the Finance and Management Director to enter into contracts with General Supply and Services, Inc. dba Gexpro, Loeb Electric Company and Power Line Supply for the purchase of Luminaires for the Division of Power and Water and to authorize the expenditure of $257,770.70 from the Electricity Operating Fund. ($257,770.70)
Body
WHEREAS, the Division of Power and Water has a need for Luminaires for the maintenance of its street lighting system; and
WHEREAS, the Purchasing Office advertised and solicited formal bids for Luminaires (SA003691) opened on September 23, 2010; and
WHEREAS, contract awards are recommended based upon the lowest, responsive, responsible and best bids received; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contracts for the purchase of Luminaires in accordance with Solicitation No. SA003691 with General Supply & Services, dba Gexpro, in the amount of $157,299.00, Loeb Electric Company in the amount of $76,136.70, and Power Line Supply in the amount of $24,335.00.
SECTION 2. That to pay the cost of said contracts, the expenditure of $257,770.70, or so much thereof as may be needed, is hereby authorized from Electricity Operating Fund 550, Div./Dept. No. 60-07, OCA 606764, Object Level Three 2208.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.