Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for general engineering services agreement with Resource International, Inc. and Korda/Nemeth Engineering Inc. for the General Engineering Services - Storm & Sanitary - 2022 project, CIP #610762-102022 and 650113-102022, in an amount up to $1,000,000.00.
The General Engineering Services (GES) Contract shall provide engineering services for sanitary and storm system improvement and rehabilitation that warrant immediate action. These general engineering services may include field surveys, design reports, drawings, easements, permitting, record plans, independent review, public outreach, cleaning and televising sewers, manhole inspections, geotechnical investigations, or other supplemental services.
The Community Planning Area is “99 - Citywide”.
1.1 Amount of additional funds to be expended: $1,000,000.00
Original Contract $400,000.00 (Sanitary) (ORD1615-2023; PO406586; PO402672) $600,000.00 (Storm) (ORD1615-2023; PO406580; PO402688)
Contract Renewal #1 $400,000.00 (Sanitary) ($200,000.00 for each consultant-Sanitary) $600,000.00 (Storm) ($300,000.00 for each consultant-Storm)
Contract Renewal #2 $400,000.00 (Sanitary) ($200,000.00 for each consultant-Sanitary) (FUTURE) $600,000.00 (Storm) ($300,000.00 for each consultant-Storm) (FUTURE)
CONTRACT TOTAL $3,000,000.00
1.2. Reason other procurement processes are not used:
This contract was awarded using the City’s RFP process with planned modifications to add funding on a yearly basis. This is one of the planned funding modifications.
1.3. How cost of modification was determined:
The consultant prepared a scope and cost per task based upon current contract job titles, pay rates, and allowable expenses. The cost was then negotiated by the City Project Manager.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The GES will provide general engineering services for system improvement and rehabilitation that warrant immediate action necessitated by issues discovered during previous investigations or other studies.
3. CONTRACT COMPLIANCE INFORMATION
Resource International, Inc.’s contract compliance number is CC004197 and expires 1/30/26 and Korda/Nemeth Engineering Inc.’s contract compliance number is CC004467 and expires 2/22/25.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 15% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the bid documents for this contract.
As part of their proposal, Resource International, Inc. (WBE) and Korda/Nemeth Engineering Inc. (MAJ) have proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Resource International
Dynotec, Inc. Columbus, Ohio MBE
EMH&T Columbus, Ohio MAJ
DHDC Engineering Consulting Services, Inc. Columbus, Ohio MBE
Korda / Nemeth Engineering
AECOM Technical Services, Inc. Columbus, Ohio MAJ
Ribway Engineering Group, Inc Columbus, Ohio MBE
CTL Engineering, Inc. Columbus. Ohio MBE
DHDC Engineering Consulting Services, Inc. Columbus, Ohio MBE
FeeCorp Canal Winchester, Ohio MAJ
The certification of Resource International, Inc. and Korda/Nemeth Engineering Inc. and the above companies was in good standing at the time the bid was awarded.
5. FISCAL IMPACT
An amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper projects. A transfer of cash and appropriation between projects within the Storm Sewer Bond Fund, Fund 6204, and the Sanitary Bond Fund, Fund 6109, is needed to align cash and appropriation with the proper projects.
Title
To authorize the Director of the Department of Public Utilities to modify and increase the contract funding with Resource International, Inc. and Korda/Nemeth Engineering Inc. for the Department of Public Utilities General Engineering Services - Storm and Sanitary - 2022 project; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize the transfer of funds and appropriation between projects in the Storm Sewer Bond Fund and the Sanitary Bond Fund; and to authorize an expenditure of up to $1,000,000.00 within the Storm Sewer Bond Fund and the Sanitary Bond Fund to pay for the contract modification. ($1,000,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the General Engineering Services - Storm & Sanitary - 2022 Project; and
WHEREAS, Contract No. PO185019 was authorized by Ordinance No. 1470-2019, for the General Engineering Services - Storm & Sanitary - 2022 Project; and
WHEREAS, this contract modification is a planned modification to add funding for general engineering services; and
WHEREAS, it is necessary for Council to authorize the Director of Public Utilities to modify the general engineering services agreement with Resource International, Inc. and Korda/Nemeth Engineering Inc. for the General Engineering Services - Storm & Sanitary - 2022 Project to add funds to the contract; and
WHEREAS, an amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation within the Storm Sewer Bond Fund, Fund 6204, and the Sanitary Bond Fund, Fund 6109, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds from the Storm Sewer Bond Fund, Fund 6204, and the Sanitary Bond Fund, Fund 6109, to pay for the contract modification; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6204 / P611716-100000 / Major Stormwater Drainage Improvements (Voted Storm Carryover) / $1,233,550.00 / $633,550.00 / ($600,000.00)
6204 / P610762-102022 / General Engineering Services - Storm - 2022 (Voted Storm Carryover) / $0.00 / $600,000.00 / $600,000.00
6109 / P650870-109153 / Blueprint 5thxNorthwest - Sunrise/Glenn Permeable Pavement (Voted Sanitary Carryover) / $160,000.00 / $0.00 / ($160,000.00)
6109 / P650373-100000 / Southerly WWTP Security Improvements (Voted Sanitary Carryover) / $240,000.00 / $0.00 / ($240,000.00)
6109 / P650113-102022 / General Engineering Services - Sanitary - 2022 (Voted Sanitary Carryover) / $0.00 / $400,000.00 / $400,000.00
SECTION 2. That the transfer of $1,000,000.00, or so much thereof as may be needed, is hereby authorized between projects within the Storm Sewer Bond Fund, Fund 6204, and the Sanitary Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to modify and increase the general engineering services contract with Resource International, Inc. 6350 Presidential Gateway, Columbus, Ohio 43231; and Korda/Nemeth Engineering Inc., 1650 Watermark Drive, Columbus, Ohio 43215 for the General Engineering Services - Storm & Sanitary - 2022 project, in an amount up to $1,000,000.00.
SECTION 4. That an expenditure of $1,000,000.00, or so much thereof as may be needed, is hereby authorized from the Storm Sewer Bond Fund, Fund 6204, and the Sanitary Bond Fund, Fund 6109, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.