Title
To authorize the Finance and Management Director to enter into contract with Farber Specialty Vehicles for the purchase of Fire rescue support units for the Division of Fire; to authorize the expenditure of $439,800.00 from the Safety Bond Fund; and to declare an emergency. ($439,800.00)
Explanation
BACKGROUND: The Fire Division is in need to purchase two (2) heavy-duty rescue support units for use in it's daily emergency and rescue operations; this legislation authorizes the Finance and Management Director to enter into contract with Farber Specialty Vehicles for the purchase of rescue support units and related equipment for the Fire Division. The current support units are old medics that are not ideal for the storage and transport of the equipment used on major rescue operations. These older vehicles will be replaced.
Bid Information: Bid solicitation SA004629 was opened on 11/1/2012 for the purchase of rescue support units for the Fire Division with the following results:
Summit Fire Apparatus, a Majority company ~ $381,794.00
Farber Specialty Vehicles, a Majority company ~ $439,800.00
Ferrara Fire Apparatus, a Majority company ~ $534,748.00
The lowest bid submitted by Summit Fire Apparatus was deemed non-responsive as they did not meet specifications as to requested regarding aluminum wheels and the lift gate. Farber Speciality Vehicles included in its bid a generator with hookup to the vehicle's fuel source. This will be removed from the vehicle, as it was not included in the specifications.
Contract Compliance: Farber Specialty Vehicles ~ 412043544 exp 5/10/2013
Emergency Designation: Emergency action is requested as funds are needed immediately to ensure prompt acquisition of the aforementioned equipment.
FISCAL IMPACT: This ordinance authorizes an expenditure of $439,800.00 from the Safety Bond Fund 701. Funds exist within the Fire Division capital budget for this purchase.
Body
WHEREAS, there is a need to purchase heavy-duty rescue support units for the Fire Division in their emergency rescue operations; and
WHEREAS, bids were solicited for this apparatus with Farber Specialty Vehicles submitting the lowest responsive bid; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to purchase said apparatus, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized to contract with Farber Specialty Vehicles for the purchase of rescue support units for the Fire Division in accordance with the terms and conditions of the aforementioned bid solicitation.
SECTION 2. That the expenditure of $439,800.00, or so much thereof as may be necessary, be and is hereby authorized from the Fire Division's Safety Bond Fund, Fund 701, Division of Fire No. 3004, Object Level One 06, Object Level Three 6652, OCA 644559, Project #340101-100000 Fire Apparatus Replacement.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.