Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order in the amount of $27, 672.60 with Smart Solutions Inc., to purchase one hundred and two (102) HP 23" monitors and five (5) years of extended service for placement in the 911 Communications Center. Eighty-four (84) monitors will replace current models used by Police Communication Technicians which are over four (4) years old and out of warranty. Eighteen (18) monitors will be provided to emergency Communication Technician positions that will need a fourth monitor each to run the Priority Dispatch Paramount application. Replacement of these end-of-life equipment will support the continuity of the around-the-clock emergency operations and will assure that citizens are able to depend on this critical service. Universal Term Contract (UTC) established through the competitive bid process by the Purchasing office with Smart Solutions Inc., Contract number FL005989 will be utilized.
CONTRACT COMPLIANCE: The contract compliance number for Smart Solutions Inc is 341403269: Expires 7/24/2017.
EMERGENCY: Emergency designation is requested in order to ensure we have working monitors in place for the 911 Call Center for Police to help eliminate any possible downtime.
FISCAL IMPACT: This ordinance authorizes an expenditure of $27,672.60 for the purchase of computer monitors for the 911 Communications Center from Smart Solutions. Funds for this purchase are available within the 2015 Division of Support Services General Fund budget.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Public Safety, Division of Support Services, to establish a purchase order in accordance with terms and conditions of a Universal Term Contract with Smart Solutions Inc. for the purchase of monitors for the 911 Communications Center; to authorize the expenditure of $27,672.60 from General Fund; and to declare an emergency. ($27, 672.60)
Body
WHEREAS, the 911 Communications Center personnel are in need of monitor replacements to help eliminate any downtime and to ensure they are operational 24/7; and
WHEREAS, funds are budgeted in the Department of Public Safety's, Division of Support Services, General Fund Budget for the purchase of monitors; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Support Services, in that it is immediately necessary to authorize the Director of Finance of Management to establish a purchase order with Smart Solutions, Inc. and expend funds from the General Fund for the purchase of monitors for the 911 Communications Center for the Public Safety Department to help eliminate any downtime, thereby preserving the public health, peace, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized and directed to issue a purchase order for the Support Services Division with Smart Solutions, Inc. in the amount of $27, 672.60, for the purchase of monitors for the 911 Communications Center in accordance with the terms and conditions of contract FL005989.
SECTION 2. That the expenditure of $27, 672.60, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 010
OCA Code: 320104
Object Level One: 02
Object Level 3: 2193
Amount $27, 672.60
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.