Explanation
This legislation is pertaining to Ordinance 0611-2024, which was approved by Columbus City Council on March 25, 2024. That legislation authorized the Director of Public Utilities to enter into an intergovernmental working agreement with the Franklin Soil and Water Conservation District (FSWCD) to provide support and coordination for the following programs and projects: Lawncare Practices Outreach and Involvement Program; Community Backyards; Contractor Outreach Program; Stormwater and Conservation Education in schools within the City of Columbus; 2024 Outreach to Developers, Contractors and Stormwater Professionals; Columbus Watershed Assistance; Franklin County Stream Resource Geodatabase; Develop Urban Watershed Delineations. Due to a miscommunication, it authorized a modification without additional funding for Attachment H 2024; Administrative Support to Watershed Partner Service Agreement.
Additional funding is needed to support this contract in fiscal year 2024. This modification is requesting a $58,000.00 increase so as to support the additional program outlined in Attachment H 2024 Administrative Support to Watershed Partner Service Agreement.
The contract modification funds services through March 31, 2025.
Administrative Support to Watershed Partner Service Agreement.
Franklin Soil and Water Conservation District, with the direction from City of Columbus, will provide administrative support to watershed organizations including:
Outlining qualifying activities and projects to be completed by watershed organizations and developing application forms, guidelines and process in partnership with the City of Columbus in May and June 2024. This should include communication between assigned staff at City of Columbus DPU and Franklin Soil and Water as well as direct communication and advice from monthly DPU/FSWCD touch base meetings, local watershed organization leaders, and the Northeast Ohio Regional Sewer District.
Advertise program, funding and guidance in July and August 2024 through City of Columbus, Franklin Soil and Water and other identified channels.
Establish scoring parameters, review and awarding of funding to Watershed Organizations in September and October with an established committee of Franklin Soil and Water, Columbus DPU and any other identified parties.
Retain clear written agreements and distribute funds as agreed to by City of Columbus DPU.
Track progress of agreements and distribute funding proving a year end progress report by February 1, 2025.
Evaluate and plan for an additional round of funding in partners with City of Columbus DPU in February and March of 2025.
1. Amount of additional funds: The amount of additional funds needed for this contract is ADD $58,000.00. The total City cost of the contract is $417,000.00
2. Reason additional funds were not foreseen: The additional funds were foreseen but were accidentally omitted from the original contract.
3. Reason other procurement processes were not used: In its current form the DPU/FSWCD partnership has been ongoing since 2015. As such FSWCD is the only supplier with the expertise to fulfill the contract.
4. How cost was determined: The cost, terms and conditions are in accordance with negotiated modifications to the agreement.
SUPPLIER: Franklin Soil and Water Conservation District DAX# (004386), Non-Profit Organization
FISCAL IMPACT: $58,000.00 is needed for this agreement and is budgeted and available from the Storm Sewer Operating Fund within the Department of Public Utilities.
$300,700.00 was spent in 2023
$244,000.00 was spent in 2022
Title
To authorize the Director of Public Utilities to modify and increase the intergovernmental working agreement with the Franklin Soil and Water Conservation District (FSWCD); and to authorize the expenditure of $58,000.00 from the Stormwater Operating Fund. ($58,000.00)
Body
WHEREAS, the various sections of the Division of Sewerage and Drainage, and the Division of Water, have jointly entered into intergovernmental working agreements with the Franklin Soil and Water Conservation District (FSWCD) to provide support and coordination for the following programs and projects: Community Backyards; Business Outreach Program; Stormwater and Conservation Education in schools within the City of Columbus; 2024 Outreach to Developers, Contractors and Stormwater Professionals; Columbus Watershed Assistance; Franklin County Stream Resource Geodatabase; Develop Urban Watershed Delineations; and
WHEREAS, Ordinance 0611-2024, as approved by Columbus City Council on March 25, 2024 authorized the Director of Public Utilities to enter into an agreement on behalf of the City with the Franklin Soil and Water Conservation District to provide support and coordination for the following programs and projects: Lawncare Practices Outreach and Involvement Program; Community Backyards; Contractor Outreach Program; Stormwater and Conservation Education in schools within the City of Columbus; 2024 Outreach to Developers, Contractors and Stormwater Professionals; Columbus Watershed Assistance; Franklin County Stream Resource Geodatabase; Develop Urban Watershed Delineations; and
WHEREAS, the expenditure of $58,000.00 or so much thereof as is needed is authorized with the Stormwater Operating Fund for this agreement; and
WHEREAS, the term of this contract will be from the date of execution by the City of Columbus through and including March 31, 2025; and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of the City Code relating to contract modifications and renewals, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into an intergovernmental working agreement with Franklin Soil and Water Conservation District for the Combined Stormwater Education Programs because in order to receive funds from the State of Ohio, it is required that payment of the City’s funds be provided to Franklin Soil and Water Conservation District. NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby authorized to modify and increase funding for contract No. PO443700 with the Franklin Soil and Water Conservation District, 1404 Goodale Boulevard, Suite 100, Columbus, Ohio 43212, to provide for the Combined Stormwater Education Programs for the various sections of the Division of Sewerage and Drainage, and the Division of Water. The term of this agreement will be from the date of execution by the City of Columbus through and including March 31, 2025.
SECTION 2. That this modification is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract modifications and renewals.
SECTION 3. That the expenditure of $58,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6200 Storm Sewer Operating Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.