Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into an agreement with IBM Corporation, for Rational Software training services. DoT staff are in need of advanced training to better utilize the suite of IBM Rational software tools used by the Department to manage changes to other software applications utilized throughout the City. Training services will be delivered within one (1) year of a purchase order certified by the City Auditor, at a cost of $57,685.00.
To procure these services, an Invitation to Bid (SA004608) was published September 25, 2012. The solicitation received no responses by the due date of October 18, 2012. DoT has an immediate need to obtain the training services, so there is not sufficient time to rebid for the service. As a result, DoT negotiated pricing directly with IBM for the needed training services. Given the immediate need and unsuccessful attempt to obtain services through a formal bid, this ordinance requests a waiver of competitive bidding requirements of Columbus City Code, in accordance with section 329.27.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the negotiated prices.
FISCAL IMPACT:
The funds for this purchase in the amount of $57,685.00 are budgeted and available within the Department of Technology, Information Services Division, Internal Services Fund.
CONTRACT COMPLIANCE:
Vendor Name: IBM Corporation C.C.#: 13 - 0871985 Expiration Date: 11/06/2014
Title
To authorize the Director of the Department of Technology to enter into an agreement with IBM Corporation, for Rational Software training services; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $57,685.00 from the Department of Technology Information Services Division, Internal Services Fund; and to declare an emergency. ($57,685.00)
Body
WHEREAS, the Department of Technology staff are in need of advanced training to better utilize the suite of IBM Rational software tools used by the Department to manage changes to other software applications utilized throughout the City; and
WHEREAS, to procure these services, an Invitation to Bid (SA004608) was published September 25, 2012. The solicitation received no responses by the due date of October 18, 2012. DoT has an immediate need to obtain the training services, so there is not sufficient time to rebid for the service; and
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into an agreement with IBM Corporation, for Rational Software training services to be delivered within one (1) year of a purchase order certified by the City Auditor, at a cost of $57,685.00; and
WHEREAS, given the immediate need and unsuccessful attempt to obtain services through a formal bid, this ordinance requests a waiver of competitive bidding requirements of Columbus City Code, in accordance with section 329.27; and
WHEREAS, an emergency exist in the daily operation of the Department of Technology in that it is immediately necessary for the Director of the Department of Technology to enter into an agreement with IBM Corporation, for Rational Software training services, as not to impact the daily operation of the services provided; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to enter into an agreement with IBM Corporation, for Rational Software training services to be delivered within one (1) year of a purchase order certified by the City Auditor, at a cost of $57,685.00.
SECTION 2: That the expenditure of $57,685.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Sub-Fund: 001|OCA Code: 470205|Obj. Level 1: 03|Obj. Level 3: 3331|Amount: $57,685.00
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for good cause shown, the competitive bidding provisions of section 329 of the Columbus City Code, 1959 are hereby waived.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.