Explanation
Background:
This legislation authorizes the Franklin County Municipal Court, Clerk of Court (hereinafter "Municipal Court Clerk") to enter into the third renewal of a multi-year renewal contract with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services in the amount of $83,741.77
Ordinance 0434-2025 authorized the Municipal Court Clerk to enter the second renewal year from 6/1/2024 to 5/31/2025 with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services, in the amount of $77,899.32.
Ordinance 0312-2024 authorized the Municipal Court Clerk to enter the first renewal year from 6/1/2024 to 5/31/2025 with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services, in the amount of $72,435.60.
Ordinance 0468-2023 authorized the Municipal Court Clerk to enter the first year of the (1) year contract with an option to renew for three (3) additional one (1) year terms with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services in the amount of $67,070.00.
Ordinance 0806-2002 passed by Council on May 20, 2002, established a contract between Oracle USA, Inc. and the Franklin County Municipal Court for the restructuring of the Oracle licensing and support services for CourtView 2000, the Municipal Court Clerk case management system. Oracle support and maintenance has been ongoing since 2002.
Bid Information:
A formal bid process for the Oracle services was conducted through RFQ024132 in accordance with Columbus City Code. The Municipal Court Clerk received two bids:
Vaske Computer, Inc: $67,070.00
Mythics Inc: $67,063.88
The bid response submitted by Mythics, Inc. contained items that conflicted with the City’s terms and conditions; therefore, the Municipal Court Clerk awarded the bid to Vaske Computer, Inc.
Contract Compliance:
Vendor Name: Vaske Computer, Inc.
DAX Vendor Number: 007862
Contract Compliance Number: 41-1755909; Expiration Date: 3/12/2028
Emergency: To maintain uninterrupted maintenance and support services for the Oracle Licensing for the Municipal Court Clerk's Office that are necessary for the daily operations of the office.
Contracts:
Ordinance: 0468-2023; $67,070.00; PO386995
Ordinance: 0312-2024; $72,435.60; PO441399
Ordinance: 0434-2025; $77,899.32; PO501070
Ordinance: 1152-2026; $83,741.77
Fiscal Impact: The amount of $83,741.77 is available within the Municipal Court Clerk Computer Fund.
Title
To authorize the Municipal Court Clerk to enter the third renewal contract with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services; and to authorize the expenditure of $83,741.77 from the Municipal Court Clerk Computer Fund and to declare an emergency. ($83,741.77)
Body
WHEREAS, it is necessary to enter the third renewal year with Vaske Computer, Inc. for ongoing Oracle software licenses, maintenance and support services; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's Office in that it is immediately necessary to enter the third renewal year of a one (1) year contract with an option to renew for three (3) additional one (1) year terms with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services without interruption for the immediate preservation of the public health, peace, property, safety, and welfare, NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to enter the third renewal year with Vaske Computer, Inc. for ongoing Oracle software licenses, maintenance and support services.
SECTION 2. That the expenditure of $83,741.77 or so much thereof as may be necessary, is hereby authorized in Fund 2227 (Computer Fund), Dept-Div 2601 (Municipal Court Clerk), Object Class 03 (contractual services), per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which are hereby made a part of hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.