Explanation
BACKGROUND
The Division of Planning and Operations is in need of various light duty vehicles to replace existing vehicles that are beyond their useful service lives. These vehicles will be used for a variety of operational purposes and general transportation needs. The Division will maintain the vehicles scheduled for replacement as long as it is practical. These purchases are consistent with the Division's fleet replacement program.
The Purchasing Office has established contract FL004803 with Ricart Properties Inc., for the purchase of small and large pickup trucks. The Division will be purchasing four ½-ton pickup trucks and three 1-ton pickup trucks. The total cost for these vehicles is $151,476.00 and will come from the Street Construction, Maintenance and Repair Fund 265.
CONTRACT COMPLIANCE
Ricart Properties Inc. contract compliance number is 31-1282546 and expires 09/21/12.
FISCAL IMPACT
A total of $151,476.00 is budgeted and available for this expenditure the Street Construction, Maintenance and Repair Fund 265.
EMERGENCY
This legislation is requested as an emergency due to time frame restrictions for ordering these vehicles and the need of these vehicles for the Division's daily operations.
Title
To authorize the Finance Director to establish a purchase order for seven light duty vehicles with Ricart Properties Inc., in accordance with the terms and conditions of the existing citywide universal term contract, for the Division of Planning and Operations; to authorize the expenditure of $151,476.00 from the Street Construction, Maintenance and Repair Fund, and to declare an emergency. ($151,476.00)
Body
WHEREAS, the Division of Planning and Operations must maintain an efficient fleet of vehicles to perform routine maintenance activities, and
WHEREAS, the Purchasing Office has established universal term contracts for the purchase of light duty vehicles, and
WHEREAS, the Division of Planning and Operations is in need of seven light duty vehicles to perform required maintenance activities, and
WHEREAS, funds are budgeted and available in the Street Construction, Maintenance and Repair Fund for the purchase of seven light duty vehicles, and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to purchase said light duty vehicles for the immediate preservation of the Public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized to establish a purchase order with Ricart Properties Inc., 4255 South Hamilton Road, Columbus, OH 43227 for the purchase of seven light duty vehicles in an amount not to exceed $151,476.00, in accordance with the terms and conditions of universal term contract FL004803.
SECTION 2. That for the purpose of paying the cost of the contract, the sum of $151,476.00 or so much thereof as may be necessary, is hereby authorized to be expended from the Street Construction, Maintenance and Repair Fund No. 265, Dept./Div. 59-11, Object Level Three 6652, OCA Code 591117.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.