Explanation
BACKGROUND: This ordinance authorizes the purchase of memory cards for the Division of Police from an existing State of Ohio Term Contract with Insight Public Sector. The memory cards are used as a backup for the Arbitrator cruiser camera video system in the event upload from the cruisers to the server is unavailable for an extended period of time. The memory cards provide the cruisers the ability to record and store video on the cruiser camera in the event the storage server is unavailable. These memory cards can either be added to the existing single card currently in the cruiser cameras or act as replacement cards. The camera's in the crusier are Panasonic; therefore, the memory cards have to be Panasonic as well to fall within the warranty terms for the camera. This purchase by the City of Columbus from State of Ohio State Term Schedule Contract #534242 is authorized by Ordinance 582-87, that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: State of Ohio Term Schedule Contract #534242 exists for this purchase.
Contract Compliance: Insight Public Sector #363949000 cc expires 10/07/2016
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of said contract, and immediate purchase of memory cards.
Fiscal Impact: Funding exists in the Division of Police's General Fund Budget for these services.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for memory cards for the Division of Police for the Arbitrator cruiser camera video system from an existing Cooperative State of Ohio State Term Schedule Contract #534242 established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Insight Public Sector, to authorize the expenditure of $13,862.50 from the General Fund; and to declare an emergency. ($13,862.50)
Body
WHEREAS, the Division of Police needs to purchase memory cards for the Arbitrator cruiser camera video system; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office exists for this purchase, State of Ohio State Term Schedule Contract #534242; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to purchase memory cards for the Arbitrator cruiser camera video system, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of memory cards for the Arbitrator cruiser camera video system for the Division of Police in accordance with the existing State of Ohio State Term Schedule Contract #534242 established by the State of Ohio Purchasing Office with Insight Public Sector, pursuant to Ord. 582-87.
SECTION 2. That the expenditure of $13,862.50, or so much thereof as may be necessary, be and is hereby authorized from the General Fund; Division of Police #3003, Object Level One 02, Object Level Three 2193, OCA 301697.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.