Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the following current and pending Universal Term Contract Purchase Agreements listed below for the Division of Power. The purchases from the contracts will be used on the Division of Power's electrical distribution system to serve new and existing customers as well as replenish stock for maintenance of existing infrastructure.
The Purchase Agreement associations listed require approval by City Council in order for the division to expend more than $100,000.00, per Columbus City Code Chapter 329.
UNIVERSAL TERM CONTRACT PURCHASE AGREEMENTS:
Lamps
Street Lights and Accessories
VENDORS:
Consolidated Electrical Distributors, Inc., vendor #010270, cc exp 5/4/25, majority
W. W. Grainger, Inc., vendor #007170, cc exp 2/2/24, majority
Loeb Electric Company, vendor #006028, cc exp 8/30/24, majority
Crescent Electric Supply Company, vendor #012052, cc exp 1/23/25, majority
Pepco Professional Electric Products Co (PEPCO), vendor #006514, cc exp 3/7/24, majority
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $2,300,000.00 is budgeted and needed for this purchase. This ordinance is contingent on the passage of the 2024 Operating Budget, Ordinance 3012-2023.
$917,031.04 was spent in 2023
$258,292.06 was spent in 2022
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate current and pending Universal Term Contract Purchase Agreements for the purchase of materials and supplies for the Division of Power; and to authorize the expenditure of $2,300,000.00 from the Electricity Operating Fund. ($2,300,000.00)
Body
WHEREAS, the Purchasing Office has established current and pending Universal Term Contract Purchase Agreements for the purchase of materials and supplies; and
WHEREAS, the expenditure of $2,300,000.00 or so much thereof as is needed for the purchase of materials and supplies from and within the Division of Electricity Operating Fund; and
WHEREAS, the purchases will be used on the Division of Power's electrical distribution system to serve new and existing customers as well as replenish stock for maintenance of existing infrastructure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate current and pending Universal Term Contract Purchase Agreements for the purchase of materials and supplies; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate current and pending Universal Term Contract Purchase Agreements for the purchase of materials and supplies for the Division of Power.
SECTION 2. That the expenditure of $2,300,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6300 (Electricity Operating) $2,300,000.00 in object class 02 materials and supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.