Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering Company for the renovation of the roof at the Columbus Health Department, 240 Parsons Avenue. On September 14, 2008, a windstorm caused damage to the roof. The roof is missing shingles, which will need to be replaced for aesthetic reasons as well as for protection of the structure.
This is a modification to an existing roof repair contract for various facilities under the purview of the Facilities Management Division. The original contract was formally bid (SO026758). Legislation was not necessary because the total amount did not exceed $20,000.00. The term of the contract is September 1, 2008 through August 31, 2009. The contract was bid with three renewal options.
EMERGENCY ACTION is requested to repair the roof and to prevent further structural damage.
FISCAL IMPACT: The Facilities Management Division budgeted $12,500.00 in the 2008 General Fund operating budget for roof repairs. The Division spent $9,252.12, in 2008 for these services. The total amount of this request is $12,993.00, bringing the total contract amount to $25,493.00. Funding is available in the Health General Obligation Bonds Fund.
General Maintenance and Engineering Company Contract Compliance #31-4188545 Expiration date March 2, 2010.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering Company for renovation of the roof at the Columbus Health Department, 240 Parsons Avenue; to authorize the expenditure of $12,993.00 from the Health General Obligation Bonds Fund; and to declare an emergency. ($12,993.00)
Body
WHEREAS, the Facilities Management Division has a contract for roof maintenance at various City-owned facilities; and
WHEREAS, bid SO026758 was awarded to General Maintenance and Engineering Company in 2006; and
WHEREAS, it is necessary to modify the existing contract with General Maintenance and Engineering Company to repair the roof and to prevent further structural damage at the Columbus Health Department, 240 Parsons Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to enter into a contract with the General Maintenance and Engineering Company for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with General Maintenance and Engineering Company for renovation of the roof at the Columbus Health Department, 240 Parsons Avenue.
SECTION 2. That the expenditure of $12,993.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 50-01
Fund: 706
Project: 570053
OCA: 501713
Object Level 1: 06
Object Level 3: 6620
Amount: $12,993.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.